Transportation Administrator

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Our employees are tasked with delivering excellent business results through the efforts of their teams.  These results are achieved by:Ensure the close out & dispatch of all shipments through the Ops Team and DirectlyEnsure all international shipments have international documents, including the collection of Shipper’s Export Declarations. File EEI when applicable.Identify International Shipments as a priority for all outbound shippingCreate Hazmat documents and ensure proper labeling by all partiesDaily review of carrier equipment needs and door assignments while engaging daily with all carriersCommunicate with carriers for swaps / live loadsReview all internal / external documentation requests for LTL / TL shipments, including carrier tracking or pro number updates as requiredEnsure that all outbound cold chain orders each have a printed packing list for purposes of scheduling the required carrierEnsure proper trailer temperature set points for all cold chain shipments and the required temperature is noted on the bill of lading and/or manifestReconcile open orders report with outbound / staged freight throughout the day with the Ops Team in the assigned buildingManage any Mode conversionsCommunicate with Transportation & Ops teams regarding any staged freight, Express runs and city runsEnsure operations are correctly loading onto every trailer through direct validation of laodManage communications where advanced shipment notice details are requiredWork Group Leadership and Supervisory BackupDirecting, instructing, guiding, and training the staff.Problem Solving and Continuous Process ImprovementThe position will be involved with issues and problems that result from the loading function; solid problem-solving skills are required.Oversee loading of outbound trailers to include pallet count validation and proper chain-of-custody transferEnsure that the loading area is safe and that carriers adhere to all safety requirementsEnsure that all internal and external shipping requests are acknowledged and addressedEnsure proper load securement and close-out of all trailersEffectively communicate with all internal departments, clients, and carriers as needed to ensure proper handling of shipmentsAll other duties as assigned.ESSENTIAL DUTIES AND RESPONSIBILITIES:

Our employees are tasked with delivering excellent business results through the efforts of their teams.  These results are achieved by:Ensure the close out & dispatch of all shipments through the TC and DirectlyEnsure all international shipments have international documents, including the collection of Shipper’s Export Declarations. File EEI when applicable.Identify International Shipments as a priority for all outbound shippingCreate Hazmat documents and ensure proper labeling by all partiesDaily review of carrier equipment needs and door assignments while engaging daily with all carriersCommunicate with carriers for swaps / live loadsCommunicate with carriers on exception managementCommunicate with internal groups on failures and exceptions with all carrier baseReview all internal / external documentation requests for LTL / TL shipments, including carrier tracking or pro number updates as requiredEnsure that all outbound cold chain orders each have a printed packing list for purposes of scheduling the required carrierEnsure proper trailer temperature set points for all cold chain shipments and the required temperature is noted on the bill of lading and/or manifestReconcile open orders report with outbound / staged freight throughout the day with the Transportation CoordinatorsManage any Mode conversionsCommunicate with transportation team regarding any staged freight, Express runs and city runsManage communications where advanced shipment notice details are requiredProblem Solving and Continuous Process ImprovementThe position will be involved with issues and problems that result from the loading function, incorrect load plan, carrier failures and exception management so solid problem-solving skills are required.Ensure that all internal and external shipping requests are acknowledged and addressedEffectively communicate with all internal departments, clients, and carriers as needed to ensure proper handling of shipmentsAll other duties as assigned.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.Passive ExpectationsCandidate must possess both the skills to effectively accomplish these tasks and the emotional intelligence to do so in alignment with our cultural values.  In addition to the critical management and proactive engagements or tasks listed above, this role also includes the following unique responsibilities: Ability to set the pace in a team environment.Ability to maintain composure in a fast-paced environment.Ability to focus on detail and quality.Ability to complete assigned tasks in a timely manner.Ability to efficiently use a PC, software and systems as it pertains to the performance of daily tasks.Ability to listen and respond with empathy and tact.EXPECTIONS OF THE JOB:Travel (<10 %)Hours (Hourly)The above list reflects the general details necessary to describe the expectations of the position and shall not be construed as the only expectations that may be assigned for the position.