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Administrative Officer (Vanderbilt Surgical Sciences)1909043Your Role:· As the administrative officer (AO) for a clinical department within the Section of Surgical Sciences the AO is responsible for the effective fiscal and operational management of the Department’s teaching,research and clinical missions. This includes but is not limited to the general operations, human resources, financial and strategic operations. The AO reports formally to the Chief Business Officer for the Section of Surgical Sciences and also has accountability to the Department Chair.The general responsibilities of an AO are outlined below:GENERAL OPERATIONS
Develop a keen understanding of the clinical, research and teaching endeavors.
Ensure good access to information and transparency for faculty and staff.
Serve as the liaison for the department to the Section, Hospitals and Clinics, Vice Chancellor’s office, and other internal and external groups.
Establish major schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental commitments.
Provide overall administrative direction and coordination in the formulation, interpretation and administration of current and long range policies, procedures and programs.
FINANCE
Prepare annual budgets and regularly monitor performance to that budget and to prior year.
Provide explanation of variances to CBO and Chair and make recommendations for actions to take to respond as needed.
Monitor/oversee discretionary and non-discretionary spending to ensure that it is appropriate and judicious.
Provide oversight of department's compensation and bonus programs advise CBO and Chair of recommended payouts or adjustments needed.
Monitor performance and serve as an advisor to the Chair in the overall fiscal and operational management of the Department.
Manage the development of departmental business plans and programs including writing proposals, conducting analyses, and meeting and negotiating terms with executive administration.
PERSONNEL MANAGEMENT
Together with the administrative leadership team, supervise and coordinate various personnel functions including but not limited to hiring, merit recommendations, promotions, transfers and vacation schedules.
Ensure the completion of annual review all annual staff evaluations.
Ensure that annual goals are set for each employee and that goals support personal and chair goals as well as those of the institution.
Continually evaluate resource needs/efforts and ensure equity, load balancing and advancement opportunities.
Actively manage and address training and performance as needed.
STRATEGIC
Assist in development of business plans impacting business unit.
Perform analysis to support recruitments, program expansion and contractions
Monitor financial, statistical and other reports to advise CBO and Chair of opportunities/recommendations.
Reviews should include but not be limited to: wRVUs, OR Case volume, Case Mix, LOS data, Payor Mix, Research funding/burn rates, expenditures, financial statements, etc.
Partner with the Department Chair and faculty to develop plans to meet and enhance clinical productivity.
OTHER
Assists in fostering a culture of support and communication throughout the Department and Section of Surgical Sciences.
Actively partners with other leaders to identify best practices and coordinate continuous process improvement to limit or eliminate barriers to successful clinical, research and teaching activities aligned with missions.
Excellent leadership abilities.
Excellent computer skills including ability to use wide variety of software packages for reports, financial forecasting, and graphics.
Excellent oral and written communication skills.
Demonstrates high level of ethics and trust.
The ability to develop and foster a cohesive team oriented culture within the department is important.
Understands and can effectively mobilize people and resources.
Demonstrated competence in strategic, financial & business planning; financial analysis and budgeting; healthcare regulatory compliance, third party reimbursement, operations and human resources management.
The ability to work with multiple constituencies in a timely, professional and effective manner is key, as are strong communication and interpersonal skills.
Researches methods, technologies, and information systems to support and improve the delivery of patient services
Position Qualifications:Required:· Bachelors Diploma (or equivalent experience) and 3 years of experience. Preferably a Master's degree in Business Administration, Health Administration, or related field of study. Desire five years of progressive administrative, financial, and management experience working in a hospital and/or medical school Position Shift:· Day Shift/ Exempt PositionDepartment/Unit Summary:Vanderbilt's Section of Surgical Sciences combines many of our surgical departments at Vanderbilt into one framework with the commitment to providing the best in patient care. Our specialty teams of surgeons and researchers work closely with one another to discover and reveal the latest medical and surgical innovations, while teaching our residents the many facets of surgery. This collaboration of disciplines allows us to provide an array of conventional and unique surgical services to the entire mid-south region resulting in outstanding patient outcomes.Discover Vanderbilt University Medical Center:Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.Click Here To View The VUMC Promise of DiscoveryVUMC Recent AccomplishmentsBecause we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:· US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at http://www.vanderbilthealth.com/billwilkerson/ ), 9 adult and 9 pediatric clinical specialties ranked among the nation's best, #15 Education and Training· Truven Health Analytics: among the top 100 hospitals in the US· Becker's Hospital Review: one of the "100 Greatest Hospitals in America"· The Leapfrog Group: grade "A" in Hospital Safety Score· National Institutes of Health: among the top 10 grant awardees for medical research in the US· American Association for the Advancement of Science: 12 faculty members elected fellows in 2014· Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee· Nashville Business Journal: Middle Tennessee's healthiest employer· American Hospital Association: among the 100 "Most Wired" medical systems in the USCAPhysical Requirements/Strengths needed & Physical Demands:Movement
Occasional: Sitting: Remaining in seated position
Occasional: Standing: Remaining on one's feet without moving.
Occasional: Walking: Moving about on foot.
Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
Occasional: Push/Pull: Exerting force to move objects away from or toward.
Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.
Sensory
Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
Environmental ConditionsJob Professional and ManagerialOrganization: Cardiac 104725Title: Administrative Officer, Section of Surgical SciencesLocation: TN-Nashville-Medical Center East (MCE) - North TowerRequisition ID: 1909043Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.
