Virtual Event Specialist

Virtual Event Specialist

27 Apr 2024
Texas, Austin, 73301 Austin USA

Virtual Event Specialist

Vacancy expired!

WHO WE ARE

We are a National Association which provides education, support, and resources to organizations who administer the USDA Child and Adult Care Food Program (CACFP). The CACFP provides aid to child and adult care institutions and family or group day care homes for the provision of nutritious foods that contribute to the wellness, healthy growth, and development of young children, and the health and wellness of older adults and chronically impaired disabled persons.

We work in the Child Nutrition Community with Child Care Providers, CACFP Sponsors, State Agencies, and the USDA so that more than 4.9 million children and 120,000 adults receive nutritious meals and snacks each day as part of the day care they receive.

WHO YOU ARE

You are thorough and able to manage a myriad of details without letting them slow you down or cause frustration when the project scope changes. You value fantastic customer service and communications and are eager to create opportunities for partnerships. You enjoy managing multiple priorities, owning project success, and understanding big picture needs where small details are the difference between mediocrity and excellence.

You are able to anticipate project needs and have high expectations for quality. You have a passion for member service, are an enthusiastic professional who is comfortable speaking in public, and are able to build relationships with internal and external customers.

You work well independently, rarely ever miss deadlines, and are able to set priorities with minimal on-site supervision. You are optimistic about getting it all done but are pragmatic about what it will take. You are willing to ask for help and clarification but generally are able to understand tasks assigned and run with it on your own. You enjoy thinking about creative solutions.

THE JOB

Event Specialist – Virtual Events

Deliver exceptional training opportunities for our members and the community at large on the Zoom Virtual Webinar Platform.

Key Responsibilities

Virtual Events

- Logistics

- Document webinar SOP

- Develop template webinar settings and template project management sheets

- Manage webinar setup and recordings

- Serve as virtual webinar host

- Meet with and coach webinar speakers

- Develop collateral as appropriate

- Manage event calendar at cacfp.org

Programming

- Source webinar topics and presenters e.g.)

- Format webinar session descriptions and presenter biographies for online and print production

- Manage speaker communications, expectations, and deadlines

- Track and update speaker confirmations, registrations, contact info, post online speaker presentations

- Work with website team to transition material to learning center

- Attendee Experience

- Secure and analyze survey results for topic recommendations growth opportunities

- Send appreciation follow-up + survey results to speakers

- Work with certification team for CEU awards

- Work with operations team for attendee registrations

Marketing

- Develop communications plan for webinars

- Create and post essential information for marketing team

National In-Person Conference

- Event planning support as required

- Travel: Onsite event management support (mid-April)

- Travel: Pre-planning meeting with hotel (fall)

-Other Committee Support as needed

Required Qualifications:

- Bachelor's degree in marketing, advertising, communications, event management or a related field of study; significant work experience can substitute for the degree

- Three or more years of work experience in event planning or related field

- Demonstrated experience in planning, organizing and executing projects of varying complexity and delivering them within specified timeframes and budgets

- Excellent communication skills, including writing, proof reading skills, and speaking

- Ability and confidence to manage and accomplish multiple simultaneous projects and work assignments with little supervision.

- Proficient use of Zoom Webinar as well as with the latest versions of Microsoft Outlook, Word, Excel, PowerPoint.

Preferred Qualifications:

- Fluency in Spanish

HOURS

These are both full-time, exempt positions with a week of required travel in both mid-April and early fall (Sept/Oct), or as needed.

SALARY

Salary is dependent on experience.

Benefits include health insurance, retirement plan, vacation and holiday paid-time-off.

LOCATION

Employees of NCA primarily work independently from home offices, however, staff is required to attend training and meetings in Round Rock, TX. Each employee should have the capacity within their home to set-up a dedicated work environment or office. NCA will provide a computer and office supplies.

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Job Details

  • ID
    JC39602718
  • State
  • City
  • Job type
    Full-time
  • Salary
    USD 51,000 - 71,000/year 51000 - 71000/year
  • Hiring Company
    Texas
  • Date
    2022-04-27
  • Deadline
    2022-06-26
  • Category

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