Job Overview: We are seeking a BILINGUAL highly organized and detail-oriented Warehouse Operations Coordinator to join our team. This position is responsible for managing scheduling, handling inbound and outbound communications, ensuring accurate timesheet recording against dispatch schedules, and maintaining warehouse organization among other side duties. The ideal candidate will possess strong multitasking abilities and a proactive attitude towards solving operational challenges, being able to work with others IS A MUST.
Key Responsibilities:
Scheduling & Coordination: Develop and maintain an accurate daily and weekly schedule for warehouse staff, aligning personnel with workload with the proper equipment/vehicles requirements.
Communication Management: Answer and route incoming calls and inquiries effectively. Serve as the point of contact between warehouse personnel, dispatch, and external partners.
Timesheet Verification: Review and cross-check timesheets with dispatch records to ensure accuracy in reporting hours and assignments.
Warehouse Organization: Oversee warehouse organization to ensure items are stored efficiently, safety standards are met, and inventory is accurately documented.
Inventory Control: Monitor and Document inventory
Documentation & Reporting: Prepare and maintain accurate records, reports, and documentation related to scheduling, timesheets, and inventory.
Problem Resolution: Identify and address discrepancies or scheduling conflicts in a timely manner. Collaborate with relevant colleagues to resolve issues and streamline operations.
Qualifications:
Bilingual
High School Diploma or equivalent; additional education or certifications in logistics, warehousing, or supply chain management is a plus.
Proven experience in warehouse coordination, scheduling, or administrative roles.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent organizational skills with keen attention to detail.
Ability to effectively communicate with various colleagues (internal and external).
Strong problem-solving skills and a proactive approach to handling operational challenges.
Ability to multitask and prioritize responsibilities in a fast-paced environment.
Working Conditions:
This role requires regular interaction within a warehouse setting, with occasional periods of sedentary office work.
May involve occasional lifting of items up to 50 lbs.
Schedule:
Full-time; typical hours are Monday thru Friday 8-5; Saturdays when needed
Compensation:
Competitive hourly wage
If you are a motivated and detail-oriented individual with a passion for organization and operational efficiency, we encourage you to apply!
