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General Job Description:
This individual reports to the District Administrator and is responsible to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to Administrator and staff, assisting in daily office needs and managing our District's general administrative activities. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
Qualifications:
Education/Certification:
⢠High school diploma or equivalent
Special Knowledge/Skills:
⢠Must possess basic clerical and accounting skills
⢠Must possess basic computer skills to include Word and Excel
⢠Ability to develop correspondence and organize information pertinent to the operation of the District
⢠Demonstrate ability to effectively communicate with District employees and general public
Duties and Responsibilities:
⢠Performs administrative duties to include, but not limited to, correspondence, filling, typing and opening and distributing mail, receives telephone calls, records messages, and screens telephone calls for redirection.
⢠Maintains a regular filing system, insuring confidentiality, and processes correspondence.
⢠Coordinates and arranges travel for administrator, staff and other personnel.
⢠Possesses the knowledge and expertise of the specific program(s) in order to facilitate budget preparation, appointments, amendments and personnel considerations and is able to provide technical information in the absence of the administrator.
⢠Creates and maintains spreadsheets and logs to assist in budget requirements and management.
⢠Maintains a schedule of appointments, board meetings and arrangements for District monthly meetings.
⢠Performs bookkeeping tasks and maintains accurate daily accounting. IE.. QB system (A/P and A/R)
⢠Review all payables and vendor quotes. This is includes monthly statements and bank statements.
⢠Orders and maintains supplies for District office.
⢠Assist in gathering data for FY end reports and audits.
⢠Greets all visitors courteously, determines their need, checks appointments and directs them to the proper person.
⢠Assist staff with administrative duties as requested.
⢠Run errands
⢠Process and review monthly meeting agendas and meeting minutes.
⢠Review financial statements for accuracy and correct expenditure is coded to correct expense account.
⢠Develop and maintain the District website.
This job description describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
In order to be considered, you must send your resume to:
mnavarrete@epcountyesd2.org, with the job title as the subject.