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You will support a technology dept. with contract and financial administrative items, including reviewing contracts, creating purchase orders, processing invoices, updating documentation, creating presentations, & conducting training. Will also be responsible for all aspects of day-to-day invoicing, including preparing and processing Invoices and Purchase Orders; ensuring daily transactions are appropriately executed; research outstanding payments and other invoicing items; and, determining/ monitoring / analyzing daily purchase orders. You will develop and maintain relationships with suppliers as well as internal teams; meet team SLAs including ensuring POs are approved in a timely manner, and ensure the successful transition of suppliers into Source2Pay/Coupa. Will be responsible for all aspects of Statement of Work Approval Process, including reviewing statements of work and other contracts; identify incorrect, inconsistent, and incomplete data entries in the designated contract approval workflow on a continuous basis. Prepare presentations and other special projects as assigned. Will document and update current documentation as needed. Must be able to present to a training class and be able to onboard new members to our systems.
A degree with 3 - 5 years of experience as a Business Analyst or Finance/Accounting Analyst is required. Must be able to analyze and interpret financial data, process invoices and create purchase orders based on contracts, and make administrative/procedural decisions and judgments. Knowledge of contract documents (time-and-materials and fixed bid) and specifications is needed. Must be highly proficient with Microsoft Office including advanced Microsoft Excel skills. Strong preference for professional work experience directly supporting a business unit, such as Purchasing, Finance, Customer Support, Marketing, or Operations. Experience writing/editing SQL query statements is a plus. SAP Finance modules experience is also a plus. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community is essential. Strong organizing and coordinating skills and strong writing and editing skills are a requirement. Must be a self-starter and have the ability to meet deadline-oriented tasks. Must have exceptional customer service skills, with a high level of professionalism and confidentiality appropriate for a large corporate environment; the ability to use initiative and judgment in carrying out tasks; strong multi-tasking skills, very good detail orientation with good organizational and retention skills. Must be able to perform timely on time-sensitive tasks.
This position will be remote for at least 90 days with a potential return onsite on a hybrid schedule. Local Candidates Preferred
