Events Coordinator

We are looking for a highly motivated, organized and detail-oriented Events Coordinator to join our Team! This role supports the planning and execution of internal company meetings, training courses and events. The ideal candidate is proactive, resourceful and able to manage multiple priorities, anticipate needs and adapt when plans change. Strong communication, project management and follow-through are key to success in this role. Key ResponsibilitiesInternal Meeting & Event Planning: Coordinate internal meetings, training courses and events from planning through execution, including timelines, setup, catering, materials, presentations and technology.Attendee & Travel Coordination: Coordinate attendee logistics, including hotels, flights, transportation, shuttle schedules and calendar invitations.Team & Stakeholder Coordination: Work with Team Members and Leaders to gather event needs, communicate updates and keep deliverables on track.Event Administration: Manage event requests, plans, records and action items, while helping improve processes and resources.Vendor Management: Coordinate with hotels, transportation providers, caterers and other external Partners to confirm services and event needs.Budget & Expenses: Track event budgets and expenses, process invoices and credit card coding, and reconcile charges.On-Site Support: Support meeting and event setup, presentations, audiovisual needs, basic troubleshooting and attendees.Special Projects: Support the Marketing & Communications Department and company with special projects related to events, brand and marketing.