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Job TitleInventory and Property Control Coordinator IIAgencyTexas A&M International UniversityDepartmentCampus Safety & PlanningProposed Minimum Salary$3,223.00 monthlyJob LocationLaredo, TexasJob TypeStaffJob DescriptionThe Inventory & Property Control Coordinator II, under supervision, maintains and coordinates inventory and property records and the policies governing inventory and property control.Essential Duties and Responsibilities
Oversees the input of information in the inventory, property, and vehicle fleet management databases. Prepares and updates various inventory reports.
Ensures receipt of signed inventory equipment sheets for capital and controlled equipment. Reviews inventory records for compliance with Federal, State, and Texas A&M University System (TAMUS) guidelines governing property, equipment, inventory, and related activities. Prepares associated and applicable reports in compliance with regulations.
Schedules and performs audits on departmental inventories.
Updates and implements changes in property databases and reports for compliance with State and other governmental agency requirements/regulation changes.
Monitors schedules and workloads of staff to maximize utilization of employees and equipment.
Maintains and coordinates the reconciliation of capital outlay vouchers with purchase invoices to ensure completeness of orders. Examines capital vouchers to ensure correct entry of object class codes and transaction codes.
Signs inventory certifications. Conducts training for new staff. Updates instruction and procedure manuals and website documentation. Attends training and workshops as required.
Records property changes for lost, stolen, damaged, and destroyed assets, as well as surplus sales. Generates monthly reports.
Develops and assess programs. Interprets policies, rules, and regulations and ensures they are followed.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.Additional Responsibilities
Records and notes missing, worn out, obsolete, or unused items for investigation, condemnation, sale adjustment, or possible transfer.
Works with department heads to determine eligibility for transfer of unwanted property.
In collaboration with supervisor prepares and oversees the preparation of training and operational manuals. Recommends program guidelines.
Minimum Requirements
Education – Bachelor’s degree in Business or Business-related field.
Experience – Two years of related experience.
An equivalent combination of education and experience may be considered.
Preferred Education and Experience
Education - Master’s degree in business.
Knowledge and AbilitiesKnowledge of:
Word processing, spreadsheet, and database applications.
Governmental and higher education operations.
Ability to:
Multitask and work cooperatively with others.
Excellent verbal and written communication skills.
Good customer service skills.
Licensing / Professional Certification – NonePhysical Requirements
Ability to walk, drive motor vehicle, lift up to 25 pounds, fine motor skills to attach inventory tags appropriately to inventory controlled items, and work on computer terminals.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Supervision of OthersThis position generally supervises employees.Other Requirements
Occasional evening and weekend work may be required.
First review of application will be August 21, 2020. INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:
Resume/CV
Cover Letter
At least 3 references and their full contact information, and
Unofficial transcripts if a degree is required.
Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.Texas A&M International University (TAMIU) is an international university, poised at the Gateway to Mexico and serving as the cultural and intellectual hub of a vibrant multilingual and multicultural community.TAMIU provides over 7000 students with a learning environment anchored by the highest quality programs, built on a solid academic foundation in the arts and sciences. To fulfill its mission, the University offers a range of baccalaureate and masters programs and the Doctor of Philosophy degree in International Business. Programs focus on developing undergraduate and graduate offerings with a progressive international agenda for global study and understanding across all disciplines.TAMIU prepares students for leadership roles in an increasingly complex, culturally diverse state, national, and global society. Through instruction, faculty and student research, and public service, TAMIU improves the quality of lives for citizens of the border region, the State of Texas, and national and international communities.Texas A&M International University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.If you need assistance in applying for this job, please contact (956) 326-2360.Useful Links:
TAMIU Home Page
TAMIU Campus Tour
Employee Benefits
Safety & Security Notices
EEO Statement
Non-discrimination/Sexual Harassment
Americans with Disabilities Act
Veterans Employment Preference
Former Foster Child Employment Preference
Selective Service
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