Office / Secretary (Palmhurst)

Office / Secretary (Palmhurst)

16 Feb 2024
Texas, Mcallen / edinburg 00000 Mcallen / edinburg USA

Office / Secretary (Palmhurst)

Vacancy expired!

We are a local AC company is seeking an Administrative Assistant to join our team! The ideal candidate is detail-oriented with a proven ability to handle a high-volume workload and deliver a superior level of customer service.

Administrative Assistant Responsibilities:

Answer the phone and direct calls to the appropriate team members

Create detailed work orders for technicians and installers

Monitor technicians route location and redirect as necessary

Interact with homeowners and property managers regarding appointment times and ETA's

Ensure invoices have been successfully submitted and payment was collected

Maintain inventory of office supplies

Maintain office so it is clean and welcoming

Administrative Assistant Job Requirements:

Have some Quick Books experience is a plus

Proficiency with Microsoft Office and strong computer skills

Ability to meet deadlines and handle multiple priorities

Excellent verbal communication skills

Organization skills and ability to prioritize and initiative to accommodate workflow

Spanish speaking is a PLUS

If you have an interest in building your administrative experience and are in search of a fast-paced role within a rapidly growing company, we want to hear from you. Please apply for this Administrative Assistant opportunity today!

To Apply:

• Respond to this posting with a resume to : Globalac2009@yahoo.com.

• Starting salary is $8-$11 Per Hour based on previous experience with raise to be evaluated based on performance.

Location and Hours:

• Office located in Mission, TX

• Hours are 9:00 A.M. - 4:00 P.M. M-F

Full-time employment, We are an A/C Heating Contracting company looking for an individual that can work part time and slowly move to full time. Once the individual becomes full time the hours will be 8-5 Monday through Friday. This full time position will be opened up once the it starts to get busy as we are an a/c company and have our peak season. The description below is what you will encounter on a daily basis. You will be working along side an Office Manager that will train you.

Call 956-583-3231.

for more information or send resume to GlobalAC2009@yahoo.com.

What else are we looking for?

We want an individual that is self starter and is a team player. It is important that you are proficient at using computers. We use quick books, scheduling software and have a steady stream of calls. Friendly customer service is what will be important on your part. You will be answering phone calls and scheduling the technicians for the day, we will train you on our answering system and all aspects of our software. Proficient typing is important as we will have invoices to input every day. You will also be required to put together sales pitches, meetings, flyers, and monthly promotions. A background in marketing is a plus. Every employee at Global A/C is important and shares a responsibility for the success of the company. We want to find the right individual that can stay, grow, and enjoy what they do with us.

Maintain Office Managers agenda and assist in planning appointments, board meetings, conferences etc.

Attend office meetings

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for all employees

Handle confidential documents ensuring they remain secure and private

Help prepare invoices and provide light assistance in bookkeeping.

Monitor office supplies.

Maintain electronic and paper records ensuring information is organized and easily

Provide administrative and clerical support to departments or individuals.

Schedule meetings and arrange conference rooms meetings.

Handle information requests.

Prepare correspondence and stuff mail into envelopes.

Arrange for outgoing mail and packages to be picked up.

Make cold calls to existing customers.

Greet and receive visitor.

Prepare confidential and sensitive documents.

Coordinates office management activities.

Determine matters of top priority and handle accordingly.

Prepare agenda for meetings.

Plans events and volunteer activities.

Maintain office procedures.

Coordinate travel arrangements; prepares itineraries;

Operate office equipment, such as photocopy machine and scanner.

Relay directives, instructions and assignment to executives.

Receive and relay telephone messages.

Direct the general public to the appropriate staff member.

Maintain hard copy and electronic filing system.

Sign for UPS/Fed Ex/Airborne packages.

Search and prepare presentations or reports as assigned

Get new hire employee paper work ready

Please call 956 583 3231 or email to: GlobalAc2009@yahoo.com

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