Coley GCS is currently searching for a full-time Administrative Specialist.
Job Title: Administrative Specialist Location: 100% Remote, but looking for candidates in San Antonio, TX only Duration: Full-time
Job Description: Coley, a world-class, government contracts management firm, has an immediate opening for an Administrative Specialist. You’ll primarily work from home with occasional in-person meetings in our San Antonio Office. As an Administrative Specialist, you will work under the direction of our senior managers to learn to prepare and submit GSA Schedule contract actions, including proposals, modifications, electronic catalogs, and other administrative changes. You’ll exceed client expectations and meet project requirements in accordance with company policies and contract requirements.
The ideal candidate will have strong writing, communication, and spreadsheet skills. You’ll be able to adapt quickly to a variety of software applications and online research tools and enjoy taking on new challenges.
Primary Responsibilities include:
Reviewing solicitations and assisting with the coordination, preparation, and production of proposals, modifications, and administrative changes to federal contracts.
Preparing routine correspondence, negotiation memorandum, and contract documentation for contracts manager review and submission.
Developing complex product catalogs using Excel Spreadsheets and routine calculations.
Preparing, organizing, and maintaining contract records and files documenting contract performance and compliance.
Researching internet-based databases to support contract actions and assessments.
Entering data into the company’s internal software applications, including timecard entries, project status reports, and other contracts related information.
Researching contract requirements, special provisions, terms, and conditions to help the contracts manager ensure compliance with appropriate laws, regulations, and corporate policies and procedure.
Performing research and data collection to support senior managers conducting contract audits and or facilitate business unit contracting trends.
Answering incoming telephone calls, determining the purpose of callers, and forwarding calls to appropriate personnel or department.
Performing other clerical duties as needed, such as data entry, filing, photocopying, and collating.
Your Qualifications
AA/AS Degree with 3 years of relevant experience. BA/BS Degree preferred
Intermediately-level skills with MS Office Skills (MS Word, Excel, PowerPoint, and Outlook)
Strong analytical skills required
Ability to quickly learn new software
Experience working with GSA or Government Contracts preferred
Excellent organizational skills
Excellent written and verbal communications skills
Highly detail-oriented and motivated
Strong work ethic, client relations skills, and teamwork skills
Must be authorized to work in the US without sponsorship and be able to receive a positive verification through the Government’s e-Verify system
Compensation & Benefits: Coley offer a competitive compensation and benefits package including:
Competitive base salary
Generous Paid Time Off
Profit Sharing
Medical, Dental, and Vision insurance with 95% employer contribution
Employer provided Life Insurance
Flexible Spending Account
401K Retirement Savings Plan
Employee Recognition Programs
Employee Assistance Program
Home Internet cost reimbursement
If you are interested in this position, please send me a copy of your latest resume at ahamid@coleyassociates.com with the information requested below: Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position, or this is not a right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you!
Aksa Hamid Recruiter Coley & Associates, Inc. 703.936.0811 | Cell www.coleygts.com Celebrating 20 Years in Business
A Service-Disabled, Veteran-Owned Small Business (SDVOSB) and Best Places to Work for FIVE years straight! G.O. R.E.A.L – Go Coley Coley & Associates, Inc. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
