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Summary/Objective
The position is responsible for performing day to day HR-related duties and supporting the organization and HR Director in the following functional areas: Payroll processing, Recruitment/Hiring, Benefits administration, New Hire Training, Onboarding, Recruitment/employment, Rewards and recognition, HR Compliance and other administrative duties. The HR coordinator will also act as the first point of contact for human resource related questions. They will be responsible for fostering a positive work environment and being the first point of contact for all employee inquiries.
Essential Functions
1. Performs full life-cycle recruitment including sourcing, screening, scheduling interviews, and extending conditional offers of employment.
2. Maintains human resources information system by performing data entry, creating scheduled and ad hoc reports, while performing system audits to ensure data accuracy.
3. Coordinates pre-employment hiring requirements, paperwork, and new-hire orientation.
4. Monitors, records, and reports all pre-employment screenings for accuracy.
5. Performs electronic and paper I-9 employment record file audits, identifies deficiencies, and collaborates with all staff to update and maintain current information.
6. Assists with payroll administration including payroll processing, time keeping, maintaining accurate deductions and resolving discrepancies, along with weekly reporting.
7. Partner with the HR Director on human resources initiatives and programs.
8. Coordinates benefit administration through processing of new insurance enrollments, terminations, and changes while responding to employee inquiries.
9. Supports HR Director with benefits administration to include annual open enrollment, new enrollments, data entry and communicating new benefits information to employees.
10. Creates and maintains personnel, medical, pre-employment, payroll and terminated employee files and assists in preparation for Joint Commission/DSHS audits.
11. Tracks all training and licenses to ensure compliance with state and local guidelines for personnel files.
12. Updates employees on human resource policies, procedures, laws, standards, and government regulations.
13. Maintains compliance with federal, state and local employment and benefits regulations.
14. Maintain confidentiality in all HR matters pertaining to clients, staff, and any other information this position may be privy to.
15. Responsible for being at work, on time, per the established department schedule.
16. Practice in compliance with the Code of Ethical Conduct.
17. All other duties and/or special projects as assigned by Management.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones (Ring Central), photocopiers, filing cabinets and fax machines. My also be asked to support screen sharing programs as well other programs as identified.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. This position requires long periods of sitting, periodic standing, walking, bending, kneeling, stooping, and crouching. This position requires lifting and/or moving items up to 10 pounds.
Position Type/Expected Hours of Work
This is a full-time, non-exempt (hourly) position and hours of work are Monday through Friday 8:30 am until 5:00 pm or as scheduled by the HR Director. Must be available to work as needed including weekends and holidays.
Travel
This position may require occasional travel to other Nova locations in the State of Texas and within the Austin surrounding area.
Required Education and Experience
Associates Degree-required /Bachelors degree- preferred
OR One to two years of equivalent HR experience and knowledge of HR systems and practices.
Experience with multiple HRIS, ATS, and Payroll software (Paycom, ADP, Paylocity)
Prior experience with running payroll and generating payroll reports.
Working knowledge of HR related employment laws and familiarity with the Fair Labor Standards Act and other applicable wage and hour regulations.
Proficiency with computer programs such as the Microsoft Office suite, Adobe, and other HR software.
General Qualifications
Exceptional internal and external customer service skills and ability to interact with all levels of management.
Ability to deal sensitively with confidential material.
Exceptional attention to detail, ability to follow up, and meet deadlines as needed.
Ability to be a self-starter with minimal direction and work independently
High level of confidentiality and excellent verbal and written communication skills
Strong relationship building skills
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.