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Position SummaryPosition SummaryPlease note: This position is being posted by Middlebury on behalf of the Green Mountain Higher Education Consortium. This is not a Middlebury college position, and as a result is not eligible for Middlebury transfer opportunities, or any Middlebury benefits.GMHEC is hiring a Payroll Specialist – working at Champlain CollegeEmployed by GMHEC, you will work at and for Champlain College as we implement Oracle HCM/HR and after go live until we reach steady state for payroll. In the summer of 2020, this role will transition to our location to Shelburne Green, in Shelburne, Vermont and to a payroll shared service environment where our payroll office will service all three member institutions.Green Mountain Higher Education Consortium
The Green Mountain Higher Education Consortium, located in northern Vermont, was founded by Champlain College, Middlebury College and Saint Michael’s College in 2013. The Consortium aims to help its members to lower costs, increase the quality of services and add strategic value to our members.
The Consortium and its members strive to leverage shared technology, create best processes and service our organizations. We are implementing Oracle HCM Cloud and are building a shared service infrastructure to support each College’s strategic plan.
We provide a meaningful benefits program including health, dental, vision, life, disability, retirement with a generous match, paid time off and a wellbeing program. This position provides a unique learning and career growth opportunity in an innovative environment.Position Summary
The Green Mountain Higher Education Consortium (GMHEC) and its member Colleges each have Human Resource (HR) teams, which work collaboratively to provide strategic HR services across the spectrum of Human Resources and Organizational Development. In this newly created role, you will be a part of the GMHEC Payroll Team working for Champlain College. As a Payroll Specialist, you will be involved with the implementation of Oracle and after implementation will service our member institutions in regular bi-weekly payroll cycles. You will provide analysis and data validation specifically for our Payroll module. The Payroll Specialist will assist the Champlain College team in terms of data analysis, payroll validation, overall payroll testing and, after go-live, payroll processing and support.
This position will initially reside at Champlain Colleges, supporting the College’s payroll implementation and be responsible for payroll processing for Champlain College after go live – working directly with the local HR and Finance team. Implementation and payroll processing work will occur both at Champlain College in Burlington, VT, as well as at the Consortium’s Shelburne location. The position reports to the Executive Director of the Consortium. The position will transition to Shared Services full-time at the Consortium in Shelburne, Vermont in the summer of 2020.
The successful candidate will be a part of a start-up organization servicing three very successful higher education institutions. We are guided by our principles which recognize that our member organizations come first, continuous process improvement is a given, communication is transparent and visible and we value our unique culture which includes being innovative, flexible and focused on wellbeing.ResponsibilitiesEssential FunctionsOffer is contingent upon successful completion of a criminal background check.General ResponsibilitiesThe Payroll Specialist responsibilities include:
Processes regular payroll cycles for member organizations
Maintains payroll operations giving attention to detail and following instructions
Reviews, reconciles and audits payroll data within different company-offered payroll system
Performs validation of prior payrolls and runs parallel payroll in two systems
Maintains payroll information by calculating, running reports including for time and labor and absence, analyzing and entering data
Generates reports as required to provide audit and validation
Prepares and runs payment runs
Prepares and submits tax filings
Ensures controls are in place and regularly monitored
Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures of the Colleges including legal payroll rules and regulations
Communicates with College and consortium customers via phone calls, emails and in-person
Maintains confidentiality and privacy of employee and company sensitive data
Provides PTO coverage for other payroll personnel
Other duties as assigned
QualificationsKnowledge, Skills and Abilities
Organize and prioritize work, take initiative, resolve problems, and manage multiple tasks simultaneously
Build strong, positive relationships with external and internal contacts
Communicate effectively both verbally and in writing
Manage and analyze financial data accurately
Interpret and apply company policies and procedures
Maintain confidentiality and appropriately handle sensitive information with tact and discretion
Work closely as a team member in a small cooperative, open office environment
Independently achieve results and self-direct work responsibly
Contribute to a leading edge, creative team that is highly focused on success for our College partners
Microsoft Office: Word, Excel, and Outlook as well as Google Suite (Gmail, Drive, Docs) and Adobe Acrobat
Payroll software and basic knowledge of general accounting principles
Tax and payroll law
Payroll processing
Internal Review Service and federal and state regulations, W-2 processing
Data collection, data entry and reporting
Meeting deadlines for daily, weekly, monthly, quarterly and annual duties
Experience
Three to six years of payroll experience
Posting InformationSpecial Instructions to ApplicantsTo apply, please go to: https://champlain.wd5.myworkdayjobs.com/en-US/Champlain-Employment-Opportunities/job/Miller-Center-at-Lakeside-Avenue-Campus/GMHEC-Payroll-SpecialistR-007085Please note: This position is being posted by Middlebury on behalf of the Green Mountain Higher Education Consortium. This is not a Middlebury college position, and as a result is not eligible for Middlebury transfer opportunities, or any Middlebury benefits.Posted with Limited Access: NoTitle: GMHEC Payroll Specialist - Champlain CollegePosting Number: S01371Full-Time/Part-Time: Full-timeTypical Hours Per Week: 38.75Benefits Eligible?: YesBand/Level: EXCLHiring Minimum: Commensurate with experienceDepartment: GMHECHire contingent upon successful completion of the following post-offer screening: Criminal Background CheckEducation:
A Bachelor’s degree in a related field
Open Until Filled: Yes
