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JOB TITLE: Part-time Site Manager Department: Wakeland Manor HOA Location: Stephens City, VA Classification: Management Agent Employee
Hours: Approximately five (5) hours per shift - Monday through Friday
Relationship: Reports to Community Manager
Scope of Work: Assists the Community Manager in the day-to-day management of the community, to include but not limited to the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Part-time Site Manager will be responsible for the successful execution of following job functions:
⢠Primary initial contact for incoming calls and visitors to the management office
⢠Provide community-wide communications via e-mail, flyer, newsletter, or website as appropriate and as directed by the Community Manager
⢠Provide exceptional customer service at all times to members of the association to include the provision of community information, pool and recreation center related passes, rental agreements and documentation, and design guidelines process assistance
⢠Ensure that the all community communications i.e. office and community bulletin boards, calendars and community website are up-to- date, orderly and organized
⢠Maintain reference files, procedural manuals, and other applicable documentation
⢠Maintain all computer database files and computer/office equipment
⢠Order and inventory office and janitorial supplies
⢠Property level point of contact for vendors. Compile vendor "to do" list and monitor work of vendors in absence of the Community Manager
⢠Conduct weekly (or more frequently, as may be necessary) inspections of the recreation center and common grounds
⢠Conduct inspections of homeowner lots for the purpose of enforcing the community's design guidelines and prepare and process documentation as appropriate
⢠Process modification applications and associated letters and documents where appropriate
⢠Work closely with the community's various committees and provide administrative support were required
⢠Open and date stamp all mail immediately upon receipt -distribute accordingly
⢠Be familiar with all governing documents, policies, rules, and regulations
⢠Assist in the mailing of newsletters and any other correspondence as instructed by the Community Manager
⢠Maintain emergency access keys/lock combinations and associated logs of same
⢠Perform other duties as may be assigned from time-to-time
⢠Attend Monthly Board Meetings
Qualification/requirement:
⢠Proficiency in Microsoft Office Suite, fax/copy machine
⢠High school diploma or equivalent
⢠Clear written and verbal communications
⢠Telephone, time management, and organizational skills
⢠Attention to detail
⢠Able to maintain and protect confidential information
Physical Ability:
⢠Tasks involve the ability to exert light physical effort that may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight
(5-10 pounds). Tasks may involve extended periods at a keyboard or workstation. Walking and standing for extended periods.
This listing of responsibilities in no way states or implies that these are the only duties to be performed by the employee in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
