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Position Summary
The Shelter & Volunteer Coordinator oversees the functionality of congregational shelter model: congregational coordinators, hosts and volunteers at the Host Site Congregation, coordination and recruitment of volunteers such as scheduling, monitoring and reporting; along with maintaining congregational relationships and creating new host and partner congregations.
Shelter Coordination 40%
● Coordination of annual congregational shelter model schedule with host and partner congregations.
● Provide onsite welcome and of overnight congregational host shelter as needed.
● In conjunction with Congregation Coordinators, maintain shelter volunteer schedule.
● Provide assistance for volunteers and shelter families as needed.
● Provide transportation of shelter families as scheduled.
● Ensure that facilities provide a safe and healthy living and program space, including
Walk thru congregation at or before set up, monitoring conditions and implementing changes with communication to Congregational team and FPP Staff, as needed.
● Ensure cleaning and sanitation protocols of overnight host site are maintained.
● Coordinate planning, development, reporting, and quality improvement activities for volunteers.
Volunteer Coordination 40%
● Oversee congregational Family Promise volunteers.
● Monitor and schedule volunteers for day center, evening, overnight, and clean up shifts.
● Communicate service and agency information to volunteers, including information from meetings, and changes in procedures, protocols and agency requirements.
● Orient new volunteers to responsibilities and expectations and assist in training.
● Conduct paperwork reviews to ensure that staff documentation meets agency standards.
● Provide regular supervision to assigned volunteers and finding substitutes as needed.
● Volunteer recruitment.
● Assist in providing required training to Congregational Coordinators.
● Assist in providing monthly, quarterly, or as needed volunteer trainings for all new volunteers.
● Accurately record all volunteer hours (Day Center, Shelter, etc) as required and report monthly.
Administrative Tasks 20%
Communication via email, telephone, etc
Complete bi-monthly timecard as requested
Complete monthly volunteer information report: total volunteers and hours
Complete monthly Shelter report.
Other duties as assigned by Executive Director
On-Call shifts as scheduled
