Vacancy expired!
Summary of Duties:
Under general supervision, this part-time temporary position will independently perform a variety of complex clerical projects and assignments such as preparing, reviewing, verifying and processing fiscal documents, composing correspondence such as transmittals and responses to frequent requests for information, maintaining manual or electronic recordkeeping/filing systems and responding to inquiries requiring substantive knowledge of office/departmental policies and procedures.
Job Duties:
Reception 20%
Front reception for the School of Molecular Biosciences and peer university faculty, students and staff. Receives, screens and directs university faculty, staff, students and visitors via phone and or in person to appropriate department resources and personnel. Provides general and departmental information to efficiently and effectively reduce administrative interruptions.
Administrative Support 20%
Provide complex clerical support to Admin staff with regard to day to day operations. Assists with Admin/Faculty in tasks and events, coordinates room scheduling and maintains department filing including purchasing, personnel and grants.
Other 10%
Assist Administrative Staff with maintaining the administrative suite, including managing the work room organization, recycling and shredding when needed. Reviews the school bulletin boards for appropriate use and manages the removal of dated material posted. Other duties as assigned.
Requirements:
Computer skills proficient using standard business software (including MS Office)
Written and verbal communication skills
Interpersonal skills to confidently interact with individuals at all levels of authority and maintain professional demeanor in stressful and/or sensitive situations
Attention to detail
Ability to multi-task efficiently
Excellent organizational skills
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
