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Timeshare EXIT Team. We are not a timeshare. We are a consumer protection group that helps people get out of their unwanted timeshare. We are hiring and want you to join our team!
To apply, please send your resume to scott@reedhein.com
The Office Manager is responsible for supporting company operations that include maintaining office systems and equipment, office floor plans and moves, supervising general office staff, supporting company culture, and administering office programs and procedures.
The examples of essential functions listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.
Primary Responsibilities:
Updates contact list to ensure new employee are added and terminated employees are removed
Is responsible for managing C-level executiveâs schedules and appointments
Manage vendor relationships for office (i.e. plant service, massage, building communications, carpet/paint/window other maintenance). This includes contract/pricing negotiations and invoice review
Monitor and maintain office supplies inventory ensuring adequate supplies are always available. Place orders and review/approve office supply acquisitions
Other duties as assigned
Assisting Responsibilities:
Assist HR in new hire orientation, including physical office set up, purchase of business cards, etc.Â
Assists HR and IT in the offboarding processing, routing emails and calls to next in line, removing from Cirrus, and changing out keys
Assists with the design and implementation of office procedures and policies
Provide support for front desk coverage/phone backup, maintenance, and stocking of conference rooms.
Coordination Responsibilities:
Coordinate office activities to align with company objectives
Order and coordinate the placement of office furniture/design materials
Coordinate agendas, venue/food/activities for corporate and team member events and special onsite events.
Distribute company-wide announcements from Management related to changes in policies and procedures
REQUIRED QUALIFICATIONS: EXPERIENCE, KNOWLEDGE, SKILL, AND ABILITY
High-school Diploma
Minimum of five (5) years of increasingly responsible experience managing office systems
Must be proficient with Microsoft Office applications, including Outlook, Word, Excel, Visio, and Powerpoint with advanced skills for exporting and merging information into documents.
Ability to operate standard office equipment including computers, copier, and electronic calendars.
Demonstrated ability to communicate effectively with a wide range of people in a professional manner using tact, courtesy, and good judgment.
Knowledge of business English, composition, spelling, grammar, and punctuation and demonstrated ability to efficiently compose and prepare correspondence and documents.
Ability to work independently completing assigned duties in a timely and efficient manner while maintaining accuracy and attention to detail.
Ability to organize and prioritize workflow in a changing work environment
PREFERRED QUALIFICATIONS: EXPERIENCE, KNOWLEDGE, SKILL, AND ABILITY
Bachelorâs degree from an accredited college or university is ideal or equivalent experience.
8+ years of increasingly responsible experience managing office systems
To apply, please send your resume to scott@reedhein.com
