Req #: 207421 Department: OFFICE OF SPONSORED PROGRAMS Posting Date: 06/01/2022 Closing Info: Open Until Filled Salary: Salary is commensurate with education and experience Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academi-staff-20210208.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. The University of Washington’s Office of Sponsored Programs (OSP) has an outstanding opportunity for a Team Manager. OSP facilitates over $1.8 billion annually in sponsored project awards This position provides day-to-day management and oversight of the team responsible for all aspects of outgoing subaward assessment, issuance, and negotiation. The values of diversity, equity and inclusion are integral to the success of our research enterprise and are embedded in the culture of who we are as an institution and employer. We create progressive change honoring the unique and diverse perspectives in the Office of Research and the UW research community. We strengthen our commitment to the core values of diversity, equity, and inclusion by fostering an environment of authenticity in support of our mission to provide an equitable and accessible community to all. Read more here: https://www.washington.edu/research/or/office-of-research-diversity-equity-and-inclusion/ This position is eligible for remote or hybrid work. Staff Performance Development and Technical Oversight - 40% Serves as a direct supervisor to all team members and handles all personnel management on the team, including performance monitoring, performance evaluation, professional development opportunities, promotional development growth planning, as well as performance counseling; Provides leadership and mentoring to staff on a daily basis; Works closely with team leads to mentor individual team members in topical areas for professional development; Holds regular team meetings to discuss specific topics, team workflow concerns or to highlight an area of policy or process change; Resolves complex questions or issues that arise, and coordinates with and escalates to OSP Associate Director for resolution, as needed and as appropriate. Education, Development and Outreach - 25% Reviews, recommends and assists in developing team members’ professional development plans and opportunities; Recommends classes, courses or webinars that may be beneficial to the team or the office; Prepares and presents material for staff enrichment and professional development; Works with the OSP Learning Specialist to plan on-boarding of new team members, including subject matter, training pace, evaluation, peer training coordination, and assignment of work during the initial on-boarding period; Prepares and leads outreach efforts to campus units; Represents the Office in interdepartmental workgroups, contributing expertise in matters with broad implications to the University mission. Team Workload Assessment - 20% Coordinates coverage, workload distribution, and re-assignments to maintain workload balance; Reviews standards and adequate coverage of all workload portfolios on the team, on a periodic basis; Requests and refers to manager reports to inform decision-making on training needs, routing and assignment, performance review, coverage, and other areas. Operational Backup - 5% This position may temporarily accept operational responsibilities for vacant staff positions, as needed, and is responsible for ensuring cross coverage within the team during staff absences. When operating as a back up to staff, this position is responsible for following standard office procedures. OSP Leadership - 10% in Leadership meetings on a periodic basis and reports out on operational or policy areas that need review and assessment, office-wide. Based on prioritization, Team Managers and Team Leads work together to address these operational or policy areas. assessment, transition and execution of enhanced methods, structures and approaches in the department assignment and work structure within the OSP. Evaluates role responsibilities and team composition needs, office-wide, on a continuing basis, in coordination with the Managers of other teams in OSP, and Leadership team. Makes position adjustment recommendations or team balance changes along with his/her Manager colleagues to the Associate Director and/or the Director. Works with the Associate Director and Director to evaluate specialized policy development and implementation projects based on OSP’s strategic planning or due to external changes that impact OSP business operations. Work with partner central offices, the Office of Research, and other University collaborators on sponsored program policy or processes changes, under the direction of the Associate Director and/or Director. Requirements Bachelor’s Degree and 6 or more years of increasingly responsible experience and development of expertise in sub award, grant, and/or contract administration Supervisory experience or experience leading team operations Additional Requirements Knowledge of federal regulations concerning management of federal assistance funding, including the Uniform Guidance Understanding of compliance requirements Understanding of roles and responsibilities at a large, research university Working knowledge of non-fiscal compliance areas such as conflict of interest regulations, human subjects and animal care policies Understanding of, copyright law, publication policy, intellectual property rights, and data ownership Knowledge of federal acquisition processes and Federal Acquisition Regulations (FAR) Familiarity with federal electronic research administration Ability to assess business and legal risk, make independent decisions based on sound judgment, and collaborate with other University offices/officers to problem solve and facilitate the smooth preparation, review and submission of larger, complex proposals Ability to interpret, explain and apply complicated rules, regulations and policies Ability to prioritize, balance, and delegate a shifting amount of workload in a deadline driven working environment. Strong interpersonal and customer service skills Strong analytical skills Desired JD or Master’s Degree in related discipline, such as Business Administration or Public Administration A demonstrated capacity to work with and within a diverse community. Equivalent education and/or experience may substitute for minimum requirements. CONDITIONS OF EMPLOYMENT This position requires the ability to meet strict deadlines which may require working beyond normal hours including evenings and/or weekends. Additional deadlines apply for the federal and state agencies at the close of their fiscal years. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.