Executive Assistant

Executive Assistant

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Job Description

RockCreek seeks a dynamic, resourceful, energetic, and detail-oriented Senior Administrative Assistant for the Office of the CEO. This individual will provide administrative support to the CEO, including scheduling, coordinating travel, conducting research, writing and editing correspondence, planning events, and handling external communication.

The ideal candidate is highly organized, flexible, able to anticipate change, and open to taking on new projects. A strong interest in financial markets and sustainability is highly encouraged. The candidate should be able to thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality. The candidate must be a team player who takes initiative, anticipates needs, and adapts to demanding and ever-changing situations.

Specific Responsibilities include:

• Coordinate internal and external multi-participant meetings
• Organize and regularly maintain a complex schedule/calendar for CEO
• Create, compile, and archive briefing and meeting materials
• Arrange travel including air, ground, transportation and hotel; develop itineraries and trip preparation materials
• Create and edit internal and external presentations
• Managing phone and email correspondence for CEO office
• Greet guests and provide reception desk coverage
• Complete expense reports including receipt collection and form completion
• Scan, copy and file documents as requested
• Assist with additional office administrative work such as ordering office supplies, catering, and meeting and event planning
• Ad hoc projects and requests as needed

Qualifications

• Proven ability to meet and exceed internal and external customer expectations
• Attention to detail with a focus on accuracy and thoroughness
• Solution-focused problem solving
• Ability to handle multiple projects simultaneously
• Flexibility and adaptability to changing needs and demands
• Proven record of accountability and ownership of work
• Experience developing personal organization tactics to meet business goals
• Proven experience managing multiple, competing priorities
• Discretion with sensitive material and communications
• Microsoft Suite (Outlook, Word, Excel), Zoom conferencing, Salesforce, Mailchimp, Canva

Additional Information

Consistent with our belief that team members are our most valuable asset, RockCreek offers a competitive benefits package.

• Ability to work remotely with support technology
• Medical, dental, and vision insurance; dependents eligible
• 401(k) retirement plan with company match
• Paid time off, sick leave, and company holidays
• Wellness programs including meditation and fitness classes
• Onsite gym

For additional information on RockCreek, please visit https://therockcreekgroup.com

Follow us on LinkedIn: https://linkedin.com/compnay/the-rock-creek-group