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Performs a wide range of accounting
functions to support the Security Department and the overall financial process
of WVU Hospital. Serves as a financial liaison between the Security
Department and collaborating departments to assure smooth uninterrupted daily
security services and budget support. Facilitates continuous communications
and process improvement as it relates to all security services. Completes
documentation and schedules for month-end budget preparation and external
audit.
MINIMUM QUALIFICATIONS:
EDUCATION,
CERTIFICATION, EXPERIENCE, AND/OR LICENSURE:
1.
Bachelor of
Science with a major or concentration in Accounting or Finance OR;
High School Diploma or Equivalent AND
Three (3) years experience in accounting, payroll or accounts payable
system.
PREFERRED QUALIFICATIONS:
EDUCATION,
CERTIFICATION, AND/OR LICENSURE:
1.
Bachelor of
Science in Accounting or Finance.
2.
Two (2) years
experience in the Security field.
CORE
DUTIES AND RESPONSIBILITIES: The
statements described here are intended to describe the general nature of work
being performed by people assigned to this position. They are not intended
to be constructed as an all-inclusive list of all responsibilities and
duties. Other duties may be assigned.
1.
Evaluates financial processes to maximize
efficiency in the daily accounting operations. Ensures that internal control
measures are being followed.
2.
Investigates and communicates any variance
issues in responsibility areas to supervisor/director of those areas.
3.
Codes, routes invoices and forwards,
self-insurance funds, legal, taxed, payroll wage attachments, and
inter-related party billing.
4.
Completes daily miscellaneous receipts and
cash deposits and apply them to the accounting system.
5.
Serves as administrator of purchasing card
expense reporting system.
6.
Distributes monthly inventory and expense
reports.
7.
Ensures that all required reports and
documentation are completed and submitted in a timely manner.
8.
Maintains adequate supplies and availability
of equipment related to the security department vehicles and monitors the
usage of the vehicles.
9.
Maintains storage files for accounting area.
10.
Supports ongoing maintenance, repair and
replacement of departmental equipment such as camera systems, radio
communication systems and other equipment all officers on a daily basis.
11
Coordinates the purchase of all non-capital
equipment required for department and participates in Capital equipment
purchase planning.
12.
Supports performance improvement and quality
assurance initiatives.
13.
Assists in completing and compiling financial
support documentation for budget and external audit purposes.
14.
Promotes and contributes positively to the
teamwork of the department by volunteering to assist coworkers, contributing
ideas and problem solving with other co-workers.
15.
Participates in educational opportunities as
provided by the hospital to enhance skill related abilities.
16.
Assists in developing recommendations and
proposals to improve the security department in the hospital and in our
ancillary facilities and parking areas.
17.
Assists in planning and implementing change
and maintaining and improving productivity through participation in special
projects and assignments.
PHYSICAL
REQUIREMENTS: The
physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
1.
Ability to sit for extended periods of time.
2.
Ability to use computer, answer the telephone
and use other office equipment (fax, copier, and printer).
WORKING
ENVIRONMENT: The work
environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
1.
Office environment.
2.
May be required to travel between facilities.
SKILLS
AND ABILITIES:
1.
Excellent verbal and written
communication skills.
2.
Ability to work with computer databases and
spreadsheet software.
3.
Ability to effectively interact with
individuals on all organizational levels.
4.
Demonstrates effective investigative
abilities and documents follow-up actions.
5.
Ability to tolerate adverse environmental
conditions for long periods.
Date
Reviewed/Revised: September 2020
