Contract Administrator

Contract Administrator

09 May 2024
Wisconsin, Madison, 53701 Madison USA

Contract Administrator

Vacancy expired!

Life at AE
Our culture is unique and defined by our 10 core values. This continued focus throughout our 70+ year history has enabled us to continue to achieve an extraordinary growth year over year. These accomplishments have allowed us to be named among Top Workplaces in the Madison area.

We're looking for people driven by our values:
  • Client First Mentality
  • Care For Your Family
  • Engage Locally
  • Embrace Diversity
  • Practice Honesty & Integrity
  • Work Hard & Work Smart
  • Laugh & Have Fun
  • Propose Solutions
  • Listen & Ask Questions
  • Take Ownership & Show Respect

Life at AE includes a bunch of incentives besides a comprehensive insurance package, a 401Kthe standard basket of goodies. We also provide an ever-evolving employee experience that includes Birthday cake at 9am, AE Cares Days, referral bonuses, remote work and flexible schedule options, lunch and learns, a collaborative work environment, an environment where the intern's ideas are given as much respect as the executive management. We believe that the experience a client has with our team should be an extension of our values.

The Role:
AE is looking for a highly organized, trustworthy, and detail-oriented Contract Administrator and AE champion to join our team.
The Contract Administrator (YOU?!) is a hyper-detailed team player, who collaborates across departments, as well as outside Clients and Partners. You confidently and responsibly act as a source of information, always assessing the effect of your work on the organization. You are able to prioritize and perform a variety of complicated tasks and rely on your experience and judgment to plan and accomplish goals. You enjoy reading the fine print, responding to inquiries, being organized and keeping track of things, and reviewing contracts for risk and compliance management.

A Day in the Life:
  • Client and Partner related document review, tracking, and maintenance (25%)
    • Provide initial review of master client and partner documents and coordinate completion of documents
    • Maintain all required records of contracts such as negotiations, alternative terms & conditions, expiration dates, etc., and monitor compliance in the process and administration of contracts
    • Support and coordinate the onboarding of new clients, partners and employees in company systems
  • Services related document review, tracking, and maintenance (25%)
    • Provide initial review of Project related documents (Statements of Work, Subcontractor agreements, Work Orders, etc) and assist team to completion
    • Create and maintain templates for services teams and review for compliance and adherence
    • Assist with the process of onboarding new Subcontractors and project resources in company systems
    • Collect and maintain all company and client required documents for all project resources
  • Project and Product Renewal Tracking (25%)
    • Track Budget to Actual numbers for Professional Services engagements and provide reporting to internal teams
    • Work with Project Management and Accounting to create project close process and ensure adherence
    • Work with Quoting team to review renewal dates and communicate upcoming renewals
  • Internal Risk Management and compliance (25%)
    • Ensure that all company documents contain the proper terms & conditions and work with teams to ensure internal compliance
    • Review terms and conditions of purchasing and Vendor related documents
    • Coordinate and assist with the review of HR Policies and document policy changes
    • Create standard review process of all internal policies (HR Policies, IT Policies, etc.) and maintain adherence
    • Track and maintain the compliance of internal risk management topics (annual compliance training, annual reporting and certification requirements, required notifications, etc.), communicate action items with internal teams and ensure completion

What You'll Need:
  • Proven work experience as a Contract Administrator, Contract Coordinator or relevant role
  • Comprehensive understanding and experience of the key concepts and provisions of contracts
  • Familiarity with accounting procedures
  • Excellent communication and writing skills
  • Keen attention to detail, with ability to spot errors
  • Strong analytical and organizational skills
  • Experience using and navigating contract management systems, content sources like SharePoint, billing systems and workflow tools
  • Demonstrated familiarity with following processes and documentation of those processes
  • Strong written communication skills and general writing skills
  • Project management and Organizational skills; ability to work collaboratively across multiple departments
  • Requires knowledge of the information technology industry and knowledge of common commercial contracts terms used in the IT industry
  • Should be a self-starter who is able to prioritize matters in a fast-paced high-pressure team environment


AE Business Solutions does not sponsor applicants for employment visas
AE Business Solutions is an Equal Opportunity Employer

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