Aministrative Assistant/Dispatcher (Marshall)

Aministrative Assistant/Dispatcher (Marshall)

24 Jul 2024
Wisconsin, Madison 00000 Madison USA

Aministrative Assistant/Dispatcher (Marshall)

Vacancy expired!

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Job Description

Hello,

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Quickbooks and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Dispatching of 3 OTR trucks

Order office supplies and research new deals and suppliers

Maintain contact lists

Provide general support to visitors

Requirements

Proven experience as an administrative assistant, virtual assistant or office admin assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

30hrs-40hrs weekly

Job Type: Full-time

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