Receptionist/File Clerk/Administrative Assistant (Middleton)

Receptionist/File Clerk/Administrative Assistant (Middleton)

02 Apr 2019

Receptionist/File Clerk/Administrative Assistant (Middleton)

Vacancy expired!

We are a law firm located in Middleton, WI that believes in helping our clients reach workable and creative solutions by providing outstanding service and relationship focused partnerships.

You are detail oriented, a team player, and customer service focused. At a shared front desk, your talents will contribute to our continued success as you serve clients and visitors by greeting, directing and announcing them appropriately along with the following duties:

Answer the phone with proper phone etiquette

o Obtain client/potential client information

o Transfer calls appropriately

Complete client intakes and maintain up-to-date client information database

Set up new client files

o Perform accurate and timely database searches (MSExcel)

o Create electronic files and directories

o Data entry for billing

o Prepare physical files “ make labels, assemble subfolders (MSWord)

Assist in administrative projects “ mailings, database updates, research, billing, filing (electronic and physical), accounting, and other items as needed

Provide back-up assistance as needed “ typing correspondence, dictation, copying, scanning, assembling documents, etc.

Schedule client appointments and conference rooms (MSOutlook)

Maintain reception area, conference rooms, and kitchen “ orderly and stocked

Desired Skills/Qualifications:

Experience in administrative role (1+ year preferred)

Ability to prioritize, multi-task, and have a high degree of accuracy with attention to detail

Excellent written (superior spelling and grammar) and oral communication skills

Customer service mentality

Excellent organizational and time management skills

Experience with MSOffice, QuickBooks, billing software “ or willingness to learn

Ability to work independently and with limited supervision


High school diploma/GED equivalent

Reliable transportation “ we are located near a bus line

Ability to maintain confidentiality and professionalism

Excellent verbal and written communication skills

Motivated team player

Position Details:

Part time

Non-exempt position

Flexible, but consistent schedule

Monday-Friday, between 8:00 AM-5:00 PM

Full time

Non-exempt position

Monday-Friday, between 8:00 AM-5:00 PM (1 hour lunch)

Physical Requirements:

Subject to long periods of sitting

Periodic lifting of up to 40lbs.

Benefits Available:

Paid time off, paid holidays, firm sponsored events, 401K, flexible spending plan and insurance: health, dental, vision, life, and long-term disability

If you are interested in joining our team, please forward your resume and correspondence indicating full or part-time interest, availability for interview, desired schedule (if part-time), start date, and pay requirements.

We look forward to hearing from you!

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