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OverviewPlease submit a cover letter with your application.Want to work for a top engineering firm, but still retain that small company feel with a family atmosphere? Collins makes its people and culture a top priority while providing the opportunity to work on interesting and unique projects.Our Milwaukee, WI office at Collins Engineers, Inc. is seeking a team-oriented, multifaceted, and self-motivated candidate to fill the Administrative Assistant position. You will support the administrative aspects of our growing office by being a driving force for the team. You will assist the managers in the office and different departments throughout the organization. Also, you will provide general office and secretarial/clerical functions, marketing support, and proposal preparation support by performing the following duties listed below. This role reports directly to the Regional Manager.Position DescriptionESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Assists department personnel in project and department administration and coordination as requested.
Maintains project related contract files and assists with project invoicing.
Assists the Division and/or Assistant Regional Managers in the preparation of proposals.
Works with and supports project team.
Produces letters, memos, correspondences, and all other business typing as requested by department personnel.
Files correspondence and other records.
Makes copies of correspondence or other printed matter.
Assembles engineering reports.
Processes incoming and outgoing mail.
Manages office supplies.
Assists in making travel, conference, and seminar arrangements.
Participates in departmental telecommunications.
Assists in office overflow work with other Administrative Assistants.
Supports field staff.
Coordinates expense reports submittals.
Is point of contact for corporate departments.
Works with Accounts Receivable and Accounts Payable departments in coordinating and processing invoices and other duties.
Works with Marketing department on proposal preparation, prequalification submittals, employee resume maintenance, searches for solicitations, and other duties. Requires strong editing and prooing skills and overall responsibility for the quality of materials submitted.
Works with HR department on new hire orientation, certification administration and tracking, paperwork administration, and other duties.
EXPERIENCE and/or SKILLS and ABILITIES
At least 1-2+ years of related office experience is preferred in which independent work was performed.
Excellent oral and written communication skills.
Experience writing and prooing technical papers, correspondences, and other documents.
Notary Public of Wisconsin a plus
Must have the ability to operate a computer and the following computer software:
Advanced skills in Microsoft Word, Excel, Access, PowerPoint, and Outlook
General (Microsoft Windows)
Adobe Photoshop, or other publishing software, experience preferred but not required
Deltek experience a plus
Additional Information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. As a federal contractor, Collins Engineers is a drug and alcohol-free workplace. Collins Engineers, Inc. is an Equal Employment Opportunity/Affirmative Action/M/F/Vet/Disability Employer.For more information, please download the below documents: Note: to enable links and learn more about our benefits and culture, please view this posting on the Collins website at.Share JobJob LocationsUS-WI-MilwaukeeID2020-1070CategoryAdministrative/ClericalTypeFull Time
