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JOB REQUIREMENTS: ESSENTIAL DUTIES 1.Develop and maintain event mailings and RSVP lists, timelines and calendars. Set-up and run all mail merges of letters, labels, nametags, etc. as needed for events. 2.Keep accurate records and maintain databases for events sponsored by MCW 3.Works in collaboration with other communications and development team members, alumni relations office and other MCW departments to ensure consistency in all event materials, including invitations, program books, signage and PowerPoint presentations. 4.Assist in communications around event management including BEOs, timelines, calendars, diagrams 5.Complete Facilities Service Orders (FSO), room reservations and other booking systems as needed for events on campus 6.Schedule meetings and assist in event date coordination as needed 7.Maintain inventory of MCW promotional and signage material 8.Assist in on-site event execution to include set up, break-down and AV support OTHER DUTIES Perform other duties as assigned. EEO/AA - Minorities/Females/Vets/Disability The Medical College of Wisconsin is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation. OTHER EXPERIENCE AND QUALIFICATIONS: EDUCATION AND EXPERIENCE Education: Student must be in good academic standing as an upperclassman in a bachelor's level program or in a graduate level program in communications, events, or similar focus. Experience: Light experience working with special events and/or project coordination KNOWLEDGE, SKILLS, & ABILITIES Excellent verbal and written communication skills in a professional setting. Professional demeanor and excellent human relations skills. Knowledgeable with Microsoft Office Suite. Ability to plan and organize work according to established priorities and work with deadlines. Ability to multi-task. Remain flexible to adapt to changing priorities. APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/5B4BC9913D5A49B0 Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.
