Legal Assistant (Office Automation)

Legal Assistant (Office Automation)

Vacancy expired!

Duties

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.



As needed, additional positions may be filled using this announcement.



This position is also being announced to All U.S. Citizens and Nationals under 20-WY-10869494-DE.


Responsibilities

At the full performance level, you will support Assistant United States Attorneys (AUSA) by providing a variety of legal assistance and office support services. If selected, you will receive formal and/or on-the-job training as needed. Duties include:

• examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels;
• proofreading and cite checking legal briefs, memoranda, and other legal documents;
• monitoring the front desk/reception area, taking on phone calls and customers/agents that come to the office;
• providing assistance to attorneys in trial preparation by conducting non-complex research of litigation, statutes, regulations and court cases;

• assembling exhibits, affidavits, and other legal documents;

• assembling and organizing files and records material for disposition or transfer to records depository;
• maintaining calendar of assigned active cases;

• tracking filing, hearing, and for trials dates, and scheduling conferences and interviews;

• arranging travel by preparing itinerary and securing transportation and hotel reservations;

• producing a variety of written documents and materials using a wide range of office software applications.

Travel Required

Occasional travel - You may be expected to travel for this position for training

Supervisory status

No

Promotion Potential

7

• Job family (Series)

  0986 Legal Assistance

  Similar jobs

  • Justices

• Requirements

  Requirements

  Conditions of Employment

  • You must be a U.S. Citizen or National
  • Background investigation, credit check, and drug test required
  • You must be registered for Selective Service, if applicable
  • If selected, you may be required to complete a one year probationary period.
  • Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
  • You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.

  Qualifications

  GS-5: To be eligible at the GS-5 level, you must have: at least one year of specialized experience equivalent to the GS-4 level; or four years of education above the high school level; or a combination of both specialized experience and education as explained below.
  
  

  Specialized experience is defined as experience reviewing documents with legal implications for accuracy and completeness (e.g., court documents, real estate documents, contracts, insurance or benefits claims, mortgage or loan applications, tax forms, or other types of legal documents); typing and formatting correspondence and forms; maintaining file systems; and obtaining needed information from files or general reference sources.
  
  

  Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
  
  GS-6: To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level.
  
  

  Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of factual information; retrieving and assembling information for hearing and/or trial use; researching a variety of legal sources to obtain and/or verify information; and using automated software to produce legal related reports, documents, correspondence and related materials.
  
  GS-7: To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level.
  
  

  Specialized experience is defined as experience providing trial support to attorneys by preparing complaints, motions, subpoenas, orders, or other hearing and/or trial documents accurately and in proper format; verifying citations and statutory references contained in legal documents; assisting with discovery, hearing or trial preparation by performing duties such as compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists; and using software applications and legal and non-legal databases to produce legal related reports and documents, conduct factual research, develop tables of contents and indices to briefs, and prepare courtroom presentations.
  
  

  To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)
  
  Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
  
  Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

  Education

  All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov
  OR
  

  Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

  Additional information

  Payment of relocation expenses will not be authorized.
  
  

  A relocation incentive may be considered as appropriate based on qualifications.
  
  

  The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System.

  
  

  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
  
  

  You will be rated on the following Competencies (see The Delegated Examining Operations Handbook, Appendix F for definitions):
  

  Flexibility, Information Management, Legal, Government and Jurisprudence, Self-Management, Speaking, Teamwork, Technology Application, and Writing
  
  

  The Occupational Questionnaire will take you approximately 20 minutes to complete.
  

  Background checks and security clearance

  Security clearance

  Other

  Drug test required

  Yes

  Position sensitivity and risk

  Moderate Risk (MR)

  Trust determination process

• Required Documents

  Required Documents

  You must provide a complete Application Package, which includes:
  -Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
  -Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time)(cover letter optional).
  -Required if you meet qualifications based on education: An unofficial college transcript (Note: If you are selected for this position, official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the "Qualifications" section of this vacancy announcement.
  -Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal. Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.
  -Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
  

  • Required, if applicable: VEOA documentation (your DD-214, Member Copy 4).

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.