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Incumbents are responsible for providing routine, standard clerical and administrative support to a department or function.
REPORTING STRUCTURE:
Receives direction from assigned supervisor.
Typical Class Essential Duties
1. Responds to routine requests for information; answers questions; directs callers and visitors to appropriate internal departments or individuals; takes and transmits messages; communicates with the public regarding fees, policies, rules and general information about a division, facility, or event.
2. Enters information into applicable databases and/or other computerized systems to collect and maintain records and information in an assigned area of responsibility with most work performed having at least one level of review.
3. Files documents alphabetically, numerically, or by other prescribed methods; locates missing files; and purges obsolete files according to retention guidelines.
4. Performs various routine clerical duties utilizing standard office equipment including basic research, making photocopies, and faxing documents and may assist with basic troubleshooting with office equipment.
5. Receives, processes, sorts, and/or distributes a variety of mail, internal correspondence, materials, invoices, payments, and/or other applicable items.
6. Maintains and orders clerical supplies as needed.
7. Runs standard reports according to established timelines, or as directed.
8. Processes accounts payable and/or receivables including calculating and determining settlements or adjustments; research, track and coordinate all accounts payable and/or receivables for an assigned area.
9. Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.
10. Performs other duties of a similar nature or level.
Knowledge: (position requirements at entry):
Knowledge of:
Abilities: (position requirements at entry):
Ability to:
Skills (position requirements at entry):
Skill in:
Training, Experience & Certifications
Education and Experience:
Licensing and Certifications:
Supplemental Information & Physical Requirements
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
This position may be eligible to naturally progress to an Administrative Assistant II. Prior to any natural progression, a Department Head must justify that there is an operational need, and budget accordingly, prior to an incumbent obtaining the necessary requirements, or regularly performing work at the higher level.
Women, minorities, and individuals with disabilities are encouraged to apply.
Employment with the City of Casper is contingent upon a successful background screen and pre-employment drug test.
As a condition of employment, the successful candidate must utilize direct deposit for payroll purposes.
Driving records are required for all new employees regardless of the position's driving requirements. If the employee has not held a Wyoming driver's license for the last three years, the employee must provide at their own initiation and expense a driving record from their previous state(s) of residence.
Physical and Environmental Conditions:
City of Casper employees that perform safety sensitive tasks are subject to pre-employment and/or random drug testing. These tasks include, but may not be limited to:
Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Incumbents in this position work indoors in an office environment and are subject to the common noises associated with office work including telephones, copiers, and printers. The position requires frequent sitting, typing, and customer contact, both by telephone and in person.
Job Type: Full-time
Pay: $16.24 - $21.92 per hour
Schedule:
Work Location: One location