Office Manager

We’re seeking an Office Manager to join our team at Fremont Motor Company.

As an Office Manager, you'll process and generate financial data for all dealership departments, which together represent the accurate financial condition of the business. You'll also provide accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions.

About Us

Fremont Motor Companies is a progressive, growing company that is continually recruiting people who want to be part of a dynamic, synergistic team. Fremont Motors continuously works toward the goal of improvement in providing service to our customers, and we understand that our employees are the most vital asset in the organization

Benefits

• Group Health Insurance Plan

• 401(K) Plan plus Match
• Employee Discounts on Parts and Services
• Employee Discounts on New and Used Vehicles
• Paid Training
• Paid Time Off
• Paid Volunteer Time Off
• Holiday Pay

Responsibilities

• Maintains a professional relationship with associates.

• Accepts responsibility for job performance daily.
• Relies on experience and judgment to plan and accomplish goals.
• Essential Duties include the following. Other duties may be assigned.
• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory.
• Prepares daily bank deposit and cash report.
• Maintains an effective cash management system. Forecasts cash needs.
• Controls petty cash amounts for dealership and sales department.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Prints monthly journals, schedules, and general ledger.
• Closes month by processing accounting month-end.
• Participates in the preparation of short- and long-term forecasts.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• Prepares payroll on a timely basis, posts payroll, and maintains payroll records.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Prepares employee health/life benefit payments.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Cross-trains a qualified substitute.
• Processes paperwork for new employees and terminations.
• Keeps an updated file of all dealership job descriptions.
• Maintains confidential employment files as required by Human Resources.
• Maintains a professional appearance.
• Attends managers meetings as requested.

Qualifications

• Must maintain a positive work atmosphere by acting and communicating in a manner indicative of the Fremont philosophy and that encourages relationships with customers, co-workers and other dealerships.

• Attendance is an essential job function for this position.
• The individual must also have a valid driver’s license and the ability to be insured under Fremont’s insurance plan.
• MUST have accounting background.
• Title experience not necessary but preferred.
• Willing to get notary certification.
• Understanding of the automotive industry.
• Enterprising individual who can start and carry out projects.
• Excellent organizational, problem-solving, planning and decision making skills.
• Excellent interpersonal skills.
• Must possess excellent oral and written communication skills.
• Confidentiality.