Sales Administrative Assistant

Sales Administrative Assistant

Vacancy expired!

We're looking for a dependable and organized individual to fill in a Sales Administrative Assistant.

Duties during October to April include

• Checking and proofing documents or correspondence before they're sent out to clients
• Performing data entry using both Excel and online hotel operating systems
• Creating, Labeling, and filing folders for upcoming years for 4 Blair Hotel properties
• Making photocopies and scanning/faxing documents
• Receiving, sorting, and distributing incoming mail; also checking mailboxes located at Holiday Inn for distribution on a daily basis
• Sending outgoing mail with the correct postage
• Running errands
• Making sure that group emails are sent and logged
• Sending letters to companies for outstanding signed contracts
• Entering new groups into Skytouch that come from the Sales Office Team
• Making FIT reservations that come via email or fax
• Entering all tour group reservations into SkyTouch, Excel Spreadsheets, Room Mapping, and Rooming Lists
• Updating Blair Hotel property Sales Team of received signed and update contracts and agreements
• Staying up to date with emails from Online Travel Agencies and making any and all new reservations
• Taking phone call reservations
• Aiding and assisting in whatever capacity to the Sales Office Manager and team

The Sales Administrative Assistant also serves as the Guest Service Manager for the Buffalo Bill Village during the Summer months. Duties and criteria include:

• Being fully trained and proficient in the SkyTouch Operating System
• Training of new employees or retraining of returning employees
• Setting up sign-on information in SkyTouch for each employee
• Being available at any time for questions and issues that may come up during any given shift
• Being available to fill in for any shift
• Setting rates in SkyTouch upon instruction from GM
• Adding new LNR (business with negotiated rates for stays through the sales office) companies to SkyTouch
• Entering tour group rooming lists in Excel as well as SkyTouch
• Learning the system for entering School group processes
• Keeping the 6-week Excel spreadsheet updated for weekly tour bus meetings during the Summer season
• Making sure that our third-party companies (Expedia and Booking.com) sites stay updated with current, daily availability and rates
• Setting "daily special" rates on third-party sites when requested from GM
• Having the capability to handle front desk situations with guests that arise with a calm, amiable, and respectful approach

Modern computer proficiency is a must. Payment depends on experience.

Job Type: Full-time

Pay: $14.00 - $16.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
We are committed to the safety of our guests and team members. We have installed plexiglass shields, sanitizing stations and social distancing measures. At this time, we require our team members to wear masks.

Experience:

• data entry: 1 year (Preferred)
• Computer skills: 1 year (Preferred)
• Hotel: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)
• 10 Key: 1 year (Preferred)

Work Location:

• One location

Typical start time:

• 8AM

Typical end time:

• 5PM

Setting:

• Other

Ergonomic Workspace:

• No

Administrative Duties:

• Scheduling
• Answering and routing phone calls
• Greeting visitors

Financial Duties:

• Processing payments
• Billing

Company's website:

• blairhotels.com

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No