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The Administrative Coordinator is a full-time position that functions as essential executive level administrative support staff to the Vice-President for Gillette College, Gillette College Advisory Board, and the Gillette College Foundation. As an executive level administrative support to the Vice-President, outstanding community relations and organizational skills are a requirement of the position. Gillette College Foundation duties include managing events and participation on fundraising campaigns and donor relations activities.
Supervisory and Management Responsibilities:
Occasional student employee
Associate degree required; bachelor’s degree preferred.
Standard office setting
Monthly evening board meetings required and occasional weekends as necessary
Some off campus site work with select events
Gillette College is located in Gillette, WY, the county seat of Campbell County. Located midway between the Big Horn Mountains to the West and the Black Hills of South Dakota to the east. Gillette is a growing, family-friendly community and enjoys a very strong economy due to energy-related industries located there.
Sheridan College is located in historic Sheridan, WY at the foot of the beautiful Big Horn Mountains, minutes away from a variety of outdoor recreational activities. Sheridan is ranked “America’s Top Western Town” by True West magazine and is a vibrant community. Sheridan College is a vital component in the community.
NWCCD also includes a small campus site in Buffalo, WY.
Experience providing support for executive level professionals preferred
Experience with non-profit accounting principles preferred
Expertise with financial accounting systems
Demonstrated ability to lead projects
Expertise in data entry, filing and organization
All NWCCD job postings are contingent on funding.
Transcripts will be required and may be attached to your online application documents under “Transcripts” and for additional space, under “Other Documents” or emailed to: HR@sheridan.edu.
Letters of recommendation are highly recommended and can be attached to your online application documents (up to three letters), or may be sent to Human Resources at HR@sheridan.edu.
These are the job duties for required of the position.
Executive office support, serve as the receptionist for the Executive Suite. Must consistently demonstrate professional communication standards and maintain confidentiality. Provide assistance in the daily operations of the Executive Suite:
Maintain files and generate reports for both the Vice-President, Gillette College Advisory Board, and Foundation.
Organize and maintain office records/files, and the office budgets for the Vice President and Foundation
Arrange meetings, including sending agendas and minutes, and securing location and food
Manage calendar for the Vice President, arrange internal and external meetings, and coordinate communication to various stakeholders
Maintain Gillette College Master Calendar
Plan and assist in organizing internal and external events for the Vice-President
Serve as a liaison and active member of the campus safety and crisis management team
Advisory Board:
Prepare and disseminate information packets and record the formal proceedings for all Gillette College Advisory Board Meetings
Provide an activity calendar
Develop the monthly agenda and prepare for the annual meeting
Assist with communication on all significant major functions, events and or staff / student accomplishments
Gillette College Foundation Support
Prepare and disseminate information packets and record the proceedings for all Foundation Board Meetings.
Donor information entry into database system for the Foundation
Create and disseminate annual donor reports
Execute and organize events and work with volunteers supporting the activities