Human Resources Assistant

Human Resources Assistant

Vacancy expired!

Job Summary:

Provide support to the Human Resources department, by identifying, recruiting, and screening potential employees for specific positions for all departments, as well as help organize and attend specific recruiting events, such as job fairs. Participate and help organize company events focused on employee engagement and recognition. Assist the Marketing Director with coordinating company events and tasks associated with maintaining and advertising the hiring pipeline.

Essential Duties & Responsibilities – Human Resources

Recruiting

• Knowledge of staffing requirements
• Open positions within the HR management software, Paylocity
• Post and maintain job ads on external job placement websites
• Coordinate interviews with applicants and directors/managers
• Initiate background screenings and reference checks on select candidates
• Coordinate employment offers and follow recruiting workflow up until launching the onboarding process
• Distribute rejection notifications to non-selected applicants and close jobs after positions have been filled
• Help organize and attend job fairs throughout the state
• Design and create ads/flyers/displays for recruiting events

New Hires

• Coordinate and present new employee orientations on a monthly basis

Employee Files

• Help maintain employee files, both present and former files, as required by state and federal law

Employee Morale

• Promote a high level of employee morale and motivation
• Distribute Anniversary cards to employees each month
• Help with employee appreciation events and gifts

Employee Privacy

• Protect employee privacy and confidentiality in all issues that may arise

Essential Duties & Responsibilities – Marketing

Marketing

• Help organize and participate in local events carried out by the Marketing Department
• Help with employee appreciation days
• Represent PBJC in local community and satellite community events, including Job Fairs
• Help coordinate or attend Business after hours (PBJC as well as other local companies)
• Increase our exposure to events and job postings in Cheyenne/Rock Springs/Casper
• Design and Graphics – design and create ads/flyers/announcements for available positions

Shared Duties

Communication

• Maintain an open line of communication with physicians and staff, to promote high employee morale and a professional clinic atmosphere
• Handle a variety of matters involving contact with various staff and the public
• Communicate effectively and in a timely manner utilizing the appropriate chain of command

Trend and Development Knowledge

• Maintain knowledge of trends and developments in the field by reading appropriate articles, journals, and related material, and by attending seminars, conferences, etc.

Organizational Skills

• Skills in organizing work, making assignments, and achieving goals and objectives

Customer Service

• Skill in customer service and working with a variety of people

Provide Assistance

• Provide information and assistance to the Director of Human Resources, and the Director of Marketing, as needed

Professional Development

• Participate in professional development activities

Additional Duties

• Performs other duties as directed/required to ensure efficient operations of Premier Bone & Joint Centers

Interpersonal Skills

Professional Image

• Follow dress code
• Project a pleasant and professional image per company policy
• Wear identification while on duty

Flexibility/Stressful Situation

• Respond with flexibility to changing work load and/or assignments
• Stay organized and function under stressful situations

Working Relationships

• Ability to establish and maintain effective working relationships with physicians, co-workers, and the public, that harbor a friendly, yet professional interaction
• Demonstrate willingness to readily interact with other staff members and department leaders

Initiative

• Exhibit initiative and self-directed behavior
• Accept responsibility for own professional growth and personal conduct by seeking knowledge in work specific areas, taking advantage of opportunities at work to observe and volunteer

Independence

• Ability to work independently, make decisions, and solve problems

Other Duties

• Perform other duties as directed/required, to ensure efficient operations of Premier Bone & Joint Centers

Adherence to Facility/Departmental Policy

Confidentiality

• Observe confidentiality of information in regards to patients, physicians, and fellow employees; ability to maintain confidentiality under HIPAA standards

Attendance/Punctuality

• Maintain a good attendance record and arrive to work punctually
• Utilize established time clock system appropriately

Overtime

• Able to substantiate overtime, minimize overtime and adjust hours as needed

Cell Phone Use

• Cell phone may be used for business purposes only
• Utilize cell phone for personal use only during breaks or meal periods out of the public eye

Care of Environment, Equipment & Supplies

Clean, Neat, Safe Environment

• Maintain a clean, neat, and safe environment for patients and staff, including personal work areas

Office Equipment Skills/Malfunctioning Equipment

• Utilizing correct/safe technique when using equipment and notify manager of malfunctioning equipment

Requirements

Education

High School Diploma or Equivalent - Required

Experience

Related Office Experience - Required

Related Marketing Experience - Preferred

Human Resources Experience - Preferred

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Laramie, WY 82070: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

• Health insurance