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Posting Number
P1559
Job Title
Recruiter
Students Only
No
Job Description Summary
EXPECTATIONS AND NATURE OF THE POSITION
The primary responsibility of the Recruiter is to be an enthusiastic and knowledgeable representative of Western Wyoming Community College at in person recruiting events and have a strong presence of Western’s offerings in our service area and beyond. This person will provide admissions counseling to prospects/applicants of all ages and backgrounds. Extensive travel will be required to support the Admissions Department. This person will also support Mustang Success during times to help onboard students through the registration process. This person will have well-developed communication and writing skills and strong presentation skills. This person will work with the Director of Mustang Success in the development and execution of various recruitment methods and utilization of recruitment software. This person will work in the Recruit, Colleague, and Student Planning systems and be knowledgeable of the functionalities, trainings, recruitment tactics, opportunities, and automation of those systems. This individual must be able to work in both a collaborative team environment, as well as independently on jobs and assignments.
The College expects this individual to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, this individual must understand the comprehensive role of the community college and cooperate and work harmoniously with college personnel and the public. This individual will follow all college policies, rules, regulations, and guidelines as they relate to this position. This person will share duties such as answering the telephone, answering admissions emails, setting up campus visits and appointments, maintaining the Admissions appointment calendar, working with high schools to provide lists of students, keeping track of data from all inquiries, and assisting the Admissions staff in Mustang Central. This person will also oversee the Student Ambassadors.
PRIMARY DUTIES AND RESPONSIBILITIES FOR WHICH THIS INDIVIDUAL IS ACCOUNTABLE
1. Represents the College in a positive, professional and articulate manner at all times.
2. Participates in traveling recruitment. Schedules and conducts visits to high schools both in person and virtual. Assures that recruitment efforts are in alignment with the goals of the department, and are within current recruitment trends. Recruitment and travel may include, but is not limited to, areas in Wyoming, Utah, Montana, Idaho, and Colorado. International recruitment may occur as well.
3. Utilizes information from EMSI-Career Coach to make targeted recruitment campaigns during high school visits.
4. Participates in in-person recruitment events that are scheduled. Works with high school counselors to coordinate recruitment visits in order to meet the needs of their students.
5. Utilizes the Recruit Software to run targeted campaigns for a wide variety of prospective students.
6. Understands and presents the concept of a comprehensive community college, including those aspects of general education, guided pathways, vocational/technical and other programs related to the effective recruitment of students. Maintains a current and complete knowledge of Western courses and programs and how and when to make referrals with accurate and timely information.
7. Takes primary responsibility for providing “one-stop” personalized admissions counseling to prospective students and their families within the concept of institutional “fit” for the student in terms of academic programs, support services, extracurricular activities, and overall comfort with Western’s environment.
8. Develops a personal workflow within the Recruit and Colleague systems and works with the Director of Mustang Success and Marketing Department to develop a strategic, automated, yearly communication plan. Assures that all correspondence is sent in the appropriate format and in accordance with established communication plans and timelines.
9. Works with the Financial Aid Department to ensure dissemination of information and opportunities for awarding scholarships to prospective students occurs while recruiting at high schools, college fairs, or other recruitment events/activities.
10. Participates in cross-training of all admissions processes and assists with responsibilities in the absence of other admissions staff.
11. Assists in oversight of the coordination and execution of individual and group tours on campus.
12. Maintains an updated and accurate compilation of prospective student names in the Recruit system and provides interested faculty with current names and addresses of prospects in their discipline.
13. Partners with the Director of Marketing in maintaining the organization of Admissions printed materials and giveaways on a regular basis.
14. Follows-up with leads, prospects, and applicants by telephone calls, electronic communication, or written correspondence in order to advance applicants to an accepted admission status.
15. Advises the Student Ambassador Program including: scheduling, training, organization, and advising of the program.
16. Participates in marketing efforts to reach students who are taking courses from Western as high school concurrent students and encourages them to consider Western as a viable option after their high school program is complete. Also participates in marketing efforts targeted to non-traditional, part-time, and minority students.
17. Participates in other recruitment activities/events such as career fairs, conferences, community events and other college presentations as assigned by the Director of Mustang Success. Some of these other recruitment activities/events may be outside of the traditional workday hours.
18. Provides written reports to include activities, student contacts and goals as required.
19. Supports the Mustang Success Office through onboarding efforts to help students register as needed.
20. Assists the Registrar with answering international student questions and processing documents as needed.
Other Duties
1. Maintains an inventory of all assigned equipment and supplies; takes prudent efforts to safeguard Western physical resources from unauthorized use.
2. Operates within the professional confines of established Western policies and procedures.
3. Participates in the College’s on-going Assessment Program to develop a more effective, creative and efficient learning environment for all Western students, especially as they enter the institution.
4. Participates in Mustang Central Staff Meetings and joint projects as needed.
5. Maintains safe working conditions at all times.
6. Keeps abreast of professional development by attending conferences, seminars, or taking classes.
7. Understands the budgeting and requisition process of the college. Assists with preparing annual and biennial budgets as requested; understands and is able to use the purchase requisitions process.
8. Performs other duties as assigned.
PHYSICAL ABILITIES
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:
Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping.
Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.
Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee regularly works in classroom and/or lab conditions occasionally; may provide training at an employer’s work site. The noise level in the work environment is usually low to moderate. Employees will be required to travel.
Minimum Qualifications
MINIMUM QUALIFICATIONS (Knowledge, Abilities, Education and Experience)
1. A bachelor’s degree in business, marketing, communication or a closely related field from an accredited institution.
2. Ability to effectively relate to people of diverse ages and backgrounds.
3. Strong presentation, public speaking and interpersonal communication skills.
4. Basic knowledge of the principles and practices of marketing and recruiting.
5. Ability to obtain and maintain a Wyoming class “C” driver’s license. Obtain and maintain coverage as a driver under the College’s automobile insurance carrier.
6. Ability to frequently lift up to 50 pounds.
Equivalency Statement
For those candidates who do not exactly meet all minimum qualifications, an equivalent combination of education and experience, which has provided comparable knowledge and abilities, may be accepted.
Preferred Qualifications
PREFERRED ADDITIONAL QUALIFICATIONS (Knowledge, Abilities, Education and Experience)
1. Previous work experience in a community college Admissions Office.
2. Proficiency with a variety of software programs including web-based design, word processing, database, and Microsoft Office Suite.
3. Experience with marketing in the public or private sector.
4. A Master’s degree in a related field.
5. Experience with Recruit and Colleague.
Open Date
04/08/2021
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Priority consideration will be given to applicants that apply by April 25, 2021
Location: 2500 College Drive,Rock Springs,WY 82901, Rock Springs, WY 82901
Job Type: Part-time
