Staff Accountant II

Staff Accountant II

02 Jun 2020

Staff Accountant II

Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.


The Contract and Grant Administrator is responsible for coordinating various accounting activities, reporting requirements, and compliance activities associated with organizational grants and contracts on a professional level working closely with senior management, program leadership, development personnel, and other members of the finance team. This position carries out responsibilities in the following functional areas: accounting, budgeting, and compliance.

Essential Functions

  • Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Maintain the level of knowledge necessary to administer organizational grants and contracts while adhering to grantor or contract expectations, Federal/State regulatory requirements, Volunteers of America Northern Rockies policies, and grantor or donor intentions.
  • Coordinate various accounting processes associated with grants and contract funding sources.
  • Provide oversight for other grant clerical positions, or operations, associated with grant and contract activity.
  • Produce reports and other accounting tools needed to support organizational decisions and financial reporting.
  • Analyze general ledger accounts and monthly expense allocations associated with grants and contracts for reasonableness and accuracy according to grant guidelines and/or contract terms and standard accounting principles.
  • Track grant performance and expenditure activity and perform analytics to inform program managers of available funding, spending analytics, and reporting requirements.
  • Coordinate grant reimbursement activity, including invoicing and initiating payment requests.
  • Monitor aged receivables reports for grants and contracts to ensure timely reimbursement.
  • Compile and provide reports, as needed, for grant writing and reporting.
  • Maintain an excellent level of comprehension surrounding Microsoft Office tools, Excel, and internal accounting software systems to effectively and accurately carry out all job duties.
  • Understand other aspects of accounting and finance sufficiently to act as a back-up in areas of the department.
  • Stay current on regulatory, and various other requirements impacting the area of service.
  • Perform accounting and clerical functions in conformity with GAAP/FASB requirements.
  • Act as a resource for organizational leaders and employees on issues associated with grants and contracts.
  • Perform a quality assurance function with each monthly accounting cycle to ensure grant/contract accounting activity is reported accurately.
  • Work closely with the Director of Financial Services to ensure appropriate expense allocations to programs, service areas, and grants.
  • Ensure timely adherence to all grant and contract reporting requirements.
  • Work collaboratively with Program Directors and the Grant Writer on issues associated with grant and contract accounting functions.
  • Maintain audit readiness for all records and works with the Director of Financial Services as needed for various monitoring visits and review processes.
  • Maintain appropriate records to meet record retention requirements.
  • Contribute to the Financial Services team by lending assistance as required and cross-training in other aspects of the department to ensure outstanding service.


  • Effective communicator

  • Maintenance of confidentiality and use of proper discretion
  • Solutions-based consultation
  • Ethical practice
  • Accounting, contract, and grant comprehension
  • Relationship management
  • Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values

Supervisory Responsibility

This position may have direct supervisory responsibilities and may serve as a coach and mentor for other positions in the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.


Limited travel may be expected for this position.

Required Education, Experience or Eligibility Qualifications

  • A bachelor's degree and five to six years of Accounting experience, or eight to ten years of experience in the accounting field, or any similar combination of education and experience.

Preferred Education and Experience

  • Bachelors' degree in accounting or related field.

  • Five to eight years of the grant, compliance, and accounting experience.

EEO Statement

VOA is an Equal Opportunity Employer (EEO) and complies with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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