Responsible for carrying out accounts payable duties that include invoice entry, payment and reporting. The Accounts Payable Specialist also works closely with vendors, the CFO, accounting and other departments to ensure timely payments and maintenance of vendor invoices.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Invoice data entry
Code invoices and/or match to receiving documents
Sort, date stamp and distribute invoices for purchaser's approval
File receiving documents
Process and mail checks approved and signed by CFO and COO
Create miscellaneous A/R credit memos and invoices
Prepare miscellaneous cash deposits (other than trade receivables)
Select and prepare weekly check run for CFO's approval
File paid invoices
Prepare Quarterly Excise Tax Report
Reconcile Purchases Clearing Report
Prepare Commission Report for payments to outside sales representatives
Prepare annual 1099's
Create and maintain new vendor files
ADDITIONAL DUTIES AND RESPONSIBILITIES
Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Education & Experience
Associate's degree (A.A.) from two-year college or university; or six months to one-year related experience and/or training; or equivalent combination of education and experience
Competency in Communication
Ability to read and interpret documents including safety rules, operating and maintenance instructions, and procedure manuals
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Competency in Financial Management
Ability to add, subtract, multiply, and divide in all United States units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw & interpret bar graphs
ACCOUNTABILITIES and MEASURES
Meet objective goals assigned by the Controller during quarterly performance coaching
Maintain timely and orderly work flow
Maintain accuracy in coding invoices and preparing tax and commission reports
While performing the duties of this job the employee is required to acknowledge:
Working expectations: This is largely a sedentary role, however while performing the duties of this job the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
AMERICANS WITH DISABILITY SPECIFICATIONS PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate. This position generally operates in a professional office environment and routinely uses standard office equipment including computers, phones, photocopiers and filing cabinets. While performing the duties of this job, this position may be exposed to the manufacturing environment and may be exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in this work environment can be loud.