Accounts Payable Specialist

Accounts Payable Specialist

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SUMMARY

Duties include, preparing, processing, and administering invoices for multiple subsidiaries. Accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions for Company and Its Subsidiaries.

ESSENTIAL DUTIES & RESPONSIBILITIES

•Review invoices and check requests for accuracy and completeness.

•Assembles documents for computer input, verifying accuracy of itemized charges, accounts numbers,

•Verify that transactions comply with financial policies and procedures

•Enter invoices into the accounting system for multiple companies.

•Prepare and process accounts payable checks and ACH payments.

•Ensure timely payments of vendor invoices and expense reimbursements.

•Review vendor statements, invoices, investigate and resolve discrepancies.

•Reconcile and process expense reports and company credit card statements.

•Responds to vendor questions, inquiries and reconciliations.

•Provides accounts payable services to staff, projects and vendors.

•Assist in month end closing process.

•Coordinate with team during month-end close to ensure completion on a timely manner

•Assist w/ training and provides day-to-day assistance to the AP Tech

•Setup new vendors

•Process 1099s

•Manage recurring payments. Ensure payments are made timely and accurately

•Provide backup and support to AP Manager

•Take ownership of special projects and/or processes needing special and/or advanced attention

•Assist with process improvements and documentation

•Performs other related tasks as may be assigned by the AP Manager and/or Controller.

*REQUIREMENTS

•High school diploma or equivalent.

•At least two (2) years accounts payable work experience.

•At least three (3) years computerized accounts payable experience.(II)

•Ten key by touch.

•Ability to meet weekly deadlines.

•Ability to balance multiple competing priorities under deadlines.

•Good organizational and time management skills.

•Good interpersonal skills and able to work in a team environment.

•Dependable and punctual.

•Previous experience processing accounts payable in a multi company environment.

Knowledge, Skills and Abilities

•Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

•Managing one's own time.

•Using computers and computer system software, enter data, or process information.

•The ability to communicate information and ideas in writing so others will understand

•Moderate level of computer skills required, including proficiency using Microsoft Office programs and email system.

•Costpoint experience a plus