Office Extraordinaire
Monday – Thursdays 8am – 6pm Dowling Road/Lake Otis area.
Pay is $20/hour, paid holidays after 90 days, overtime after 40 hours a week.
Job Description - We are seeking a highly organized and detail-oriented Office Administrator to join our team. Tasks often include organizing and filing documents, planning and coordinating company events, communicating and implementing office policies, and answering phone calls. Success in this role will be demonstrated by completing your tasks effectively and efficiently. This role requires a proactive individual with strong communication skills and the ability to manage multiple tasks simultaneously. There is very little face to face customer interaction.
Job Duties
Ability to learn and excell with our industry specific software to efficiently perform many job duties.
Work cooperatively and jointly to provide quality seamless customer service
Professionally answers phone calls and responds promptly to employee and customer inquiries
Collect the company mail from offsite mailbox
Accounts Receivable, collect customer checks, enter information into our software, deposit into the bank account
Accounts Payable, collect bills, pay them.
Maintain legal documentation for company owned vehicles and equipment (registration/insurance)
Follow up on customers with past due balances.
Assist in production of marketing material and videos.
Help keep our social media and website current.
Follow up with Website designer for seasonal changes/updates
Maintains a systematic filing system (physical and digital)
Manage company supplies and materials
Monitor company activities and manage calendar of events
Effectively communicates and implements company policies
Assisting Operations Manager with other tasks as needed
One year of experience in a small office is preferred but not required.
Required Skills
Excellent communication skills, both verbal and written, with a customer-focused approach
Basic Microsoft word and Excell skills
Proven experience in an administrative role, preferably as an Office Administrator or a similar position.
Please note that all team members may be required to assist with other tasks as needed.
This position could easily be done remotely after 6-9 months. We are looking for a long term team member.
