Assist Maintenance Coordinator, (MC), to receive incoming work requests from client and enter data into Computerized Maintenance Management System (CMMS) system to generate work orders.
Tracks and maintains records of actual costs of labor, material expenditures, and subcontractor invoices to ensure accurate billing.
Assist MC with overall management of data in the CMMS system, generating necessary reports, entering equipment data, and preventive maintenance schedules into the system.
Prepare schedules of work orders weekly as requested by the client and modify as needed daily pending changes, emergency and urgent work requests. Modify/update daily or as needed due to personnel changes, etc.
Processes subcontractor invoices.
Reviews credit card reports for accuracy and correct coding.
Processes accounts payable transactions utilizing accounting software.
Communicate work to be accomplished with unit GM, facilities technicians, client, and all customers of the client daily.
Enters cost data and invoices into computerized maintenance management system.
Makes staff travel arrangements and hotel accommodations.
Tracks and manages subcontractor insurance certificates, ensuring that all utilized subcontractors have appropriate levels of insurance that are up to date and in force.
Creates reports, correspondence, graphs, charts, and statistics.
Creates various database reports as required.
This position has no supervisory responsibilities.
Qualifications
High School Diploma or GED Equivalent.
Minimum two (2) years of Administrative experience.
Minimum one (1) year experience in processing invoices and allocating costs to correct GL code.
A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy.
Working knowledge of Computerized Maintenance Management System (CMMS) Software.
Intermediate skills in Microsoft Word, Excel, and PowerPoint.
Knowledge of OSHA’s rules/regulations for both maintenance & construction.
Experience in Facility Maintenance.
Good written and verbal communication skills.
Interested parties will please submit a resume to this advertisement which will be relayed by CL directly to the hiring manager. All resumes received will be reviewed.
