Vacancy expired!
Denali Commercial Leasing is looking for a self-motivated, detail-oriented individual to fill the position of administrative assistant to our Leasing Director. The person were looking for must be highly skilled in administrative duties and be able to work with limited supervision.
POSITION DUTIES
Draft commercial lease documents, construction contracts, amendments and change orders.
Audit leases and input billing and other data from the signed lease into an occupancy notice form for the accounting department; calculate pro-rata percentages and pro-rate rent as needed.
Review leasing proposals for supervisor; create reports of findings and questions.
Create and maintain detailed electronic and hard copy file records regarding rental, construction, sale and management of commercial real estate.
Prepare archived document storage retention schedule and files in boxes organized by year with clear purge instructions posted on box.
Keep building and tenant parking information current (spaces allotted, prices, submit requests for billing to accounting, etc.) Create and maintain detailed current parking lot diagrams and prepare several monthly parking spreadsheets and check requests to accounting.
Prepare annual tenant lease expiration spreadsheet for supervisor.
Prepare bi-monthly tenant data report with floor plans for 18 buildings for staff.
Review tenant and contractor insurance certificates for compliance, work with supervisors and attorneys to implement changes as needed.
Sort, classify and organize boxes of documents throughout office.
Assist in tenant move in and move out process by gathering documentation, sending letters and performing exit walk thrus with tenants; create move-in and move-out checklists.
Create systems of follow-up and prioritization in hard copy and email (checklists).
Take meeting minutes for regular staff meetings and distribute to meeting members.
Organize meetings and supervisors Outlook calendar as needed.
Act as back-up for mail handling and processing.
Back up when needed for data entry for daily checks and walk-in visitors when receptionist is out of office.
Other duties as assigned.
QUALITIES
Professionalism
Customer service oriented
Detail oriented
Ability to multi-task and work under deadline in an office environment with constant interruptions
EDUCATION AND EXPERIENCE
High school diploma or equivalent.
Minimum of 2 years experience as an administrative assistant.
Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
CERTIFICATIONS
Must be a licensed salesperson with the Alaska Real Estate Commission
Please apply in person with a cover letter and resume M-F 9am - 5pm at:
4000 W Dimond Blvd
Suite 240
Anchorage, AK 99502
Denali Commercial is an Equal Opportunity Employer.
