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DescriptionThe Coordinator in the Office of Experiential Education (OEE) assists with the onboarding process for student credentialing, ensuring all site-specific requirements are met in a timely fashion. Additionally, the Coordinator assists in the placement of students in local and out-of-state rotations. Responsibilities include establishing relationships with students and preceptors to meet their rotation preferences and needs. The Coordinator educates students on the rotation manual and assures compliance with policies and requirements. This position is responsible for grade submission for all introductory and advanced pharmacy practice experiences. This position also establishes and tracks the legal affiliation agreements, which allow student placements throughout the nation. The individual will also coordinate various office needs, such as honorarium processing, quality assurance monitoring, CPR and LawRoom training. The position reports to the Director of Experiential Education.Essential Duties and Responsibilities
Provides general office support to the OEE.
Manage site-specific requirements, such as corporate compliance modules, My Clinical Exchange, drug screens, forms/paperwork specific to sites, etc.
Manage the grade submission process.
Assist in the management of rotation scheduling, cancellations, etc.
Assist in the maintenance of preceptor, student, site, site visit, and evaluation database in RMS platform, assisting in the troubleshooting as needed
Identify students and preceptors who may require special intervention by OEE. Identify trends and suggest recommendations for training and other resources necessary for student, preceptor, and site development.
Establishment and tracking of affiliation agreements and preceptor documentation.
Participate in training, orienting, and onboarding of preceptors and sites.
Consult and advise students regarding OEE policies and procedures, rotation and preceptor availability, pending site-specific requirements.
Contribute to the development of rotation manuals for sites and preceptors.
Engage prospective preceptors in order to establish new and unique opportunities for students.
Assist in the development of student and preceptor webinars/ presentations.
Prepare and edit correspondence in a public relations capacity.
Assist with interviewing work study candidates
Assist in the preparation and documentation of honoraria checks to sites.
Other duties as assigned.
Supervisory Responsibilities This job has no supervisory responsibilities.Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or GED required. Bachelor's degree (B.A.) from four-year College or university preferred. 5-7 years of relevant work experience required. Must have experience in quality improvement and/or curricular design. Experience in Public Relations, Group Facilitation, health professions, or administration is desired.Computer Skills Computer proficiency in MS Office, Word, Excel, Power Point is required.Language Skills Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.Reasoning Ability Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Mathematical AbilityBasic skills: Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret bar graphs. Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel, and talk or hear. The employee must occasionally stand, walk, reach with hands and arms, climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and /or move up to 10 - 25 pounds. Specific vision abilities required by this job include color vision.Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veterans status, in accord with 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
