Key ResponsibilitiesFinance Director Support Provide high-level administrative and operational support to the Finance Director.Manage calendars, meeting coordination, and departmental scheduling.Prepare agendas, reports, meeting materials, and follow-up action items.Serve as a trusted extension of the Finance Director by handling communications and requests professionally and confidentially.Department Coordination & Communication Serve as the primary coordination point for Finance Department communications.Support planning and execution of department meetings, training, and team building.Maintain department documentation, policies, procedures, and operational records.Support consistency and follow-through departmental commitments and priorities.Project Management & Strategic Initiatives Coordinate departmental projects and strategic initiatives from planning through execution.Track milestones, deliverables, and accountability across finance functions.Partner with internal departments and ministry leaders to facilitate cross-functional projects.Prepare project updates and status reports for Finance Leadership.Reporting, Analytics & Contract Administration  Support financial analysis and leadership decision-making.Track department performance metrics and key operational indicators.Support annual budgeting and planning processes through coordination of information and timelines.Maintain meeting records, action items, and supporting documentation.Support management of finance-related contracts, agreements, and vendor relationships.Maintain organized records for financial and operational agreements.Coordinate document collection, approvals, renewals, and compliance requirements.Documentation & Confidential Information ManagementDevelop and maintain systems that improve communication, organization, and accountability.Document departmental workflows, procedures, and best practices.Handle sensitive financial, personnel, legal, and organizational information with discretion and confidentiality.Exercise sound judgment when working with Executive Leadership, staff, vendors, and external partners.Ensure compliance with organizational policies and procedures regarding confidential information.
