Description We are offering a permanent employment opportunity for an Administrative Assistant in the Architecture industry based in Phoenix, Arizona. As an Administrative Assistant, you'll be playing a crucial role in our operations, helping to maintain organized and efficient workflows in our office. Responsibilities: Accurately handle and process customer applications, ensuring all details are up-to-date and correct. Maintain and update customer records, ensuring accuracy at all times. Address customer inquiries promptly and detail oriented, ensuring high levels of customer satisfaction. Monitor customer accounts regularly, responding and taking appropriate action where necessary. Assist with project research, providing valuable support to the team. Coordinate projects, including handling RFIs and document submissions. Interact with vendors and clients, fostering strong detail oriented relationships. Cover receptionist breaks, ensuring smooth operation of front office duties. Maintain the studio's calendar, coordinating and scheduling appointments as needed. Assist with the editing and formatting of various documents, ensuring they meet company standards. Requirements Proficient in answering inbound calls, demonstrating excellent communication skills Demonstrated ability in providing top-notch customer service Skilled in performing accurate and efficient data entry tasks Able to handle email correspondence with professionalism, ensuring timely responses Capable of managing both inbound and outbound calls effectively Proficiency in Microsoft Excel, showcasing strong analytical and numerical skills Familiarity with Microsoft Outlook, handling scheduling and email management tasks Competent in using Microsoft PowerPoint for creating and editing presentations Expertise in Microsoft Word, with the ability to create, format, and edit documents Experience in scheduling appointments, ensuring smooth operations and time management Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
