The Health Services Administrative Assistant performs a variety of advanced administrative support functions and activities for the Chief Medical Officer.KEY ACCOUNTABILITIES:Schedule ManagementSchedules and coordinates meetings, appointments, and travel arrangements for the Chief Medical Officer (CMO). Maintains the calendar for the CMO.Office ManagementEnsures office operations function smoothly. Ensures office supplies are adequate. Places orders as needed and submits expense reports for the CMO.Communications LiaisonManages the flow of information to the CMO. Screens phone calls, opens and sorts mail, and summarizes reports and memos that are received before passing the information on to the executives.Information PreparationPrepares and formats information for internal and external distribution. This includes writing letters and memos, taking meeting minutes, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, prooing, and other information preparation duties.Records ManagementMaintains company records including setting up and managing both electronic and paper filing system, as well as taking steps to maintain that the NATIVE HEALTH is in compliance with all applicable record-keeping requirements.Supports the organization as needed.KNOWLEDGE, SKILLS, AND ABILITIES:Must be dependable, punctual, and reliable. Strong problem-solving skills and assertive in challenging situations.Ability to anticipate needs.High level of integrity. Position is exposed to confidential and sensitive information.Organized and exceptional attention to detail.Proficient use of computer software including Microsoft Office and Access.Knowledge of correct English usage, grammar, spelling, and punctuation.Ability to prioritize and manage effective multiple projects.Effective verbal and written communication skillsCulturally competent; able to work with a diverse workforce and client population.Excellent customer service skills.Must be professional in demeanor, dress, and presentation.
