Vacancy expired!
Description The ideal candidate would be able to handle multiple projects and deadlines at once with a go-getter attitude. A thriving firm has joined with Robert Half to find a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a self-starter, this position may be a great match for you! If you're an Office Assistant looking for short-term contract / temporary to hire employment in the Phoenix, Arizona area, this opportunity may be right for you.JOB SUMMARY:This position embodies an exceptional customer service experience to the client/colleague/end user in a corporate environment for a global professional services firm. Engage at the appropriate level to support contracted service lines to include mail, print (MFD troubleshooting and maintenance), hospitality, facilities and audio/visual. Pick up and deliver copy jobs, faxes, and packages. Assume accountability for all support functions for assigned floor(s).ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Delivery and pick up USPS and accountable mail (Fed Ex, UPS, DHL, messenger and other incoming packages throughout floors to and from mailroom) Keep inventory of all supplies in mail areas-includes USPS and accountable mail Audit and update mail lists as needed Support confidential document shredding in accordance with stated policy Arrange and maintain conference rooms for meetings, lunches, and various events Maintain inventory of all office supplies (general supplies, paper, toner, etc.) Prepare large volume print requests and finishing to colleague specifications Quality check all print work to ensure accuracy Monitor office for facilities related issues such as lights outages, carpet stains, wall damage, etc. and report accordingly Ensure pantries have adequate supplies and replenish as needed Maintain coffee and ice machines Distribute firm wide distributions as needed; desk drops Post client signage as requested in designated areas Clean and make ready workstations/offices for new hires Arrange conference rooms as needed for meetings to include beverage and food set-ups Cover reception desk as needed for both breaks and PTO coverage Order food for meetings as requested Clean conference rooms following meetings Collect glass and dishware, load, wash and return items to designated floor locations Order/stock vending machine supplies as needed All duties as assignedRequirements JOB REQUIREMENTS & QUALIFICATIONS: High school diploma or equivalent (GED) Copier/fax/FedEx/postage machine knowledge Basic computer skillsSPECIAL SKILLS: Ability to multi-task and prioritize Good interpersonal skills Exceptional customer service skills Exceptional verbal and written communication skills Exceptional organizational skills Ability to work independently with minimal supervisionRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
