Project Coordinator / Facilities Refurbishing Department
$25.83 - $30.85 Hourly / Based on Experience
Available Shift:
Monday thru Friday / 7am-330pm
Full time only / Benefit Eligible (Aetna) / Medical, Dental, Vision - Benefits begin on the 1st of every month after your start date.
Referral Bonus Available / $600 per referral, no limit / $150 upon referral hire and every 90 days the staff member and applicant are employed with the final payout on the 1-year anniversary date of the applicant.
APPLY ONLINE: https://www.royaloaks.com/
Have a question? Text us at 877-276-9256
Great benefits, a fun, and friendly culture!
Vaccination Encouraged, Not Required
Our facility is Independent Living, Assisted Living and Memory Care
Working will give you freedom, values, friendships and purpose….come try it with us!
We offer the following benefits:
-Medical/Vision/Dental for full time positions:
-403(b) Retirement Plan for full time positions
-FREE Fitness Program available to all staff members
-Competitive Pay
-Paid Time Off
-Volunteer Time Off, donate your time to help others without dipping into your PTO
-Covered parking
-20% off meals
-Free Starbucks Coffee
-Scholarship Program
-Employee Referral Bonus
-Free membership to onsite Fitness Facility including Olympic size indoor pool and work-out equipment
-Annual Shoe Reimbursement (for many positions)
-Uniform (for many positions)
-Growth opportunities!
-Many more perks!
Location:
Royal Oaks Retirement Community
10015 W. Royal Oak Road
Sun City, AZ 85351
Crossroads are 99th Avenue and Grand Avenue, Sun City
Background Check:
Royal Oaks is a Drug Free Workplace. Background checks, reference checks, TB testing, and drug screenings are part of the hiring process. Must be able to obtain a Fingerprint Clearance Card (Paid for by Royal Oaks). This process will be a criminal background check dating back to the incumbent’s age of 18 years. Royal Oaks will assist you with this process.
Royal Oaks conducts pre-employment, random and reasonable suspicion drug testing in accordance with its drug-free workplace policy and has designated certain positions as safety-sensitive. Royal Oaks' general hiring policy does not discriminate against registered medical cardholders. However, in accordance with A.R.S. 23-493.06 Royal Oaks may decline to employ or to continue to employ persons in safety-sensitive positions based on the results of drug testing.
It’s time to take that first step toward a lifelong career of providing great customer service! The experience you gain at the growing 700 resident and 400 employee community is unmatched. We pride ourselves in important, challenging, and rewarding work that has exceptional impact on the residents we see day in and day out. The experience and family-centered environment you encounter here can be taken anywhere and the opportunity to learn, grow, and excel is endless.
Position Summary:
Under the supervision of the Refurbishing Supervisor, provides support by coordinating project activities related to all projects. The position’s main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Coordinator handles multiple projects and tasks within a fast-paced environment and is open to constant changes and challenges.
Major Duties:
Project Activities:
Once incoming residents have signed the life care agreement with Marketing, Project Coordinator will work closely with the Residency Counselor Specialist and assist with choices/modifications to the home. Residency Counselor Specialist will work with and communicate those choices to vendors and internal departments using appropriate documentation.
Resident Transfers. Coordinate with the Marketing team when current residents want to transfer into another Independent
Living home helping coordinate getting the home refurbished and ready for move-in.
Project coordinator will work directly with the resident for all 8 year re-do projects.
Attend any unit walk-thru with Residency Counselor and/or Refurbishing Supervisor during unit refurbishing to ensure project scope of work is accurate and complete before resident move-in.
Project Coordinator will work directly with the Assisted Living Manager for all refurbishing project requests.
Project Administration:
Works with the Refurbishing team, and other management; and assists them in all phases and aspects of a project to include but not limited to project proposals and invoices.
Ensures projects are scheduled correctly and that proper equipment and tools are in place prior to the beginning of a project.
Secures all necessary permits as requested by the Refurbishing Supervisor, and makes sure contracts, and certificates of insurance, are current and received before subcontractor performs any work on site.
Organizes schedules and manages flow of work within or between departments. Maintain accurate records of all information related to projects for documentation in Worxhub to include:
Track expenses and predict future costs.
Monitor project progress and address potential issues.
Coordinate quality controls to ensure deliverables meet requirements.
Walk and monitor all vacant units to ensure cleanliness and are show ready.
Measure and report on project performance.
Ensure work order tasks and purchase orders are completed and uploaded in a timely manner.
Acts as a liaison between the Marketing, Refurbishing and vendors to ensure project success.
Acts as planner/scheduler for all refurbishing projects. Works closely with Warehouse to ensure all project materials are in stock, ordered and staged on time.
Tracks the progress of all new and ongoing projects and maintains up-to-date notes.
Monitor and submit asset change forms. (New installation, transfers and retirement)
Responsible to track project changes and produces updated schedules, as needed.
Prepare and/or edit internal scopes of work, estimates, budgets, letters, faxes and memos.
Work under time constraints to meet specific timelines.
Must have construction trades experience and participate in construction activities as needed (i.e. plumbing, painting, carpentry, electrical)
Address questions/concerns throughout the project.
Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipment.
Reviews master schedule and work orders, establishes priorities, and adjusts schedule according to projects, work order specifications, established priorities, and availability or capability of workers, parts, material, machines, and equipment.
Coordinates the project team's work efforts in harmony with competing priorities within company.
Provides guidance to assigned projects, ensuring objectives are accomplished within prescribed time frame and funding parameters.
Prepares and distributes project schedules, and sets deadlines to ensure timely completion of work.
Identifies issues for early resolution.
Determines and selects corrective action and workaround solutions whenever deviations from project plan are identified.
Keep appropriate team members informed on issues and remediation plans.
Ensures compliance to all applicable safety and health rules and regulations, company policies, and procedures.
Provides Facilities Director with recommendations for improving tracking, reporting, and monitoring of projects.
Assists in preparation of periodic management reports.
May attend meetings on behalf of Refurbishing Supervisor.
JOB SPECIFICATIONS
Knowledge and Skills:
Must have construction or service trades experience
Strong consensus building skills.
Excellent customer relationship skills.
Strong aptitude to work within deadlines
Excellent oral, written, presentation and interpersonal skills.
Strong computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word, Outlook and Internet
An attitude of service is pre-requisite for the effective execution of support and assistance to Project Management
Organized, able to multi-task, think creatively and adapt to different situations.
Education and Experience:
High School diploma or GED equivalent required
Preferably a two year degree from an accredited college or university
Four years of progressive responsibility in administrative duties within a service environment; or a combination of education, training and experience that would ensure the effective execution of the duties of the job.
A firm understanding of job processing, tools and equipment necessary to complete a task, job, or project.
Has fingerprint clearance card or willing to obtain within 30 days of hire.
Facility Management Professional (FMP) or Certified Facility Management (CFM) certification or will be willing to acquire and maintain certification within 18 months of hire.
Continuing education classes to keep skills up to date and further education in facilities management.
Communication Skills:
Has outstanding communication skills; can dramatically and effectively communicate an overall vision of the enterprise to customers at all levels; importantly, can translate a vision of the organization’s future into practical, concrete specifics.
Has a clear speaking voice and is fluent in English.
Has ability to speak, work and interface with all levels of co-workers, residents, guests and employees.
Has ability to write routine reports and correspondence.
Demonstrates excellent telephone and customer service etiquette.
Physical Requirements:
Has a current valid Arizona driver’s license with a good driving record.
Can stand, walk, sit, reach, and bend.
Can work alone most of the time.
Can operate a fire extinguisher
Is able to assist in the evacuation of residents
Is able to stand for long periods of time.
Must be able to hear normal to raised voices and see 50 feet; prosthetics can be used for correction.
Supervisory Responsibility:
None
Royal Oaks Awards:
-2022 ICAA NuStep Beacon Award / Top 25 'Best in Wellness' Senior Living Communities in North America
-2021 National Association of Home Builders (NAHB), GOLD AWARD - Category 55+ Design Awards / Best Service Enriched Community on the Boards Inspirata Pointe at Royal Oaks
-2016-2020 American Heart Association Workplace Health Achievement Award
-2019 Great Place to Work
-2019 Leading Age Innovation Award for the Smart Home
-2017 Midwestern University for "Community Outreach Motivating Excellence for Tomorrow"
-2016 Benevilla Award for "Business Leadership"
-2015 American Society of Interior Design - 1st Place Senior Living Community & Best of Show
-2015 Best of NAIOP - Commercial Real Estate Association - Medical Office Program of the Year
