OVERVIEW
We are two entrepreneurs who are seeking a highly organized and entrepreneurial Administrative Assistant to support our growing businesses: Noble Painting, which is a large residential and commercial painting service, and The Amazon Advisors, which is a dynamic new digital marketing growth agency.
The ideal candidate will have a growth mindset, be an advanced technology user, have exceptional attention to detail, and be able to manage competing priorities in a dynamic environment across multiple companies. This individual will have direct access to the inner workings of two very different companies and learn everything it takes to grow existing businesses to the next level. You will work side-by-side with us in both our personal and professional lives, which is an unparalleled opportunity to develop your own entrepreneurial ambitions.
DUTIES
- Provide comprehensive administrative support, including managing schedules, aligning priorities for both executives, and coordinating meetings using calendar softwares.
- Handle incoming calls with professionalism, scheduling painting estimates, providing customer support, and following up with team leads in the field.
- Manage and optimize project management software (Drip Jobs, Notion, Trello, Slack) and processes to increase operational efficiencies across both companies.
- Design company training documents, quality checklists, SOPs and marketing materials in Canva.
- Manage social media platforms, including creating and uploading content, answering comments and DMs and engaging with similar accounts.
- Utilize Excel and other softwares to update monthly financial reporting, record payments, and process payroll.
- Set up CRM database and email drip campaigns to market to past clients, generate referrals and grow brand awareness/client retention.
- Set up automations between various softwares to eliminate redundant tasks and streamline efficiencies using Zapier.
- Identify and implement other AI softwares, such as Notion templates, that could improve operations.
- Assist in project coordination by tracking deadlines, preparing reports, and ensuring timely communication amongst project managers and sales reps.
- Prepare meeting agendas, share notes, and follow up on action items as necessary.
- Manage personal household tasks, as necessary, such as scheduling cleaners, organizing, walking dogs, running errands, etc.
QUALIFICATIONS
- 2+ years as an administrative assistant or in a similar role with strong organization and communication skills.
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Proficiency in answering calls and excellent professionalism with clients.
- Strong typing skills with a focus on accuracy and speed.
- Proficient in Google Suite and Microsoft Office applications (Docs, Sheets, Drive or Word, Excel, Powerpoint) for collaboration and document management.
If you are a motivated individual looking to contribute to a dynamic team while learning in a fast-paced entrepreneurial environment, please share your resume and a brief summary of why you'd be a strong fit for this role via email.
