Administrative Assistant Position
$16.50 + an hour (trainee) - (proficient) - Depending On Experience Guaranteed 40-hour Work week M - F 8AM to 5PM.
Medical, Dental and life insurance paid, plus vision, telehealth, and matching 401k is available.
This position is responsible for the clerical support to the Director of Finance and CEO. It is a balance of duties including filing, printing/copying, shredding, ordering supplies, insurance updates, prep for events, housing forms and revisions, and overall staff support. Must be efficient in Microsoft excel spreadsheets.
Success in the role is measured on:
The ability to communicate with various administrative staff throughout the day.
To prioritize staff requests and tasks.
To complete tasks as assigned in a quality manner and update staff on status.
Job Summary / Overview:
This position may do back up clerical support for the Operations, Bookkeeping, Human Resource, Training and Claims departments.
Success in the role is measured on:
The ability to communicate with various administrative staff throughout the day.
To prioritize staff requests and tasks.
To complete tasks as assigned in a quality manner and update staff on status.
Key Duties and Responsibilities:
Compliance documentation and filing.
Printing and copying: in preparation for events, center and housing brochure requests, in
preparation for training, and for other requests.
Bookkeeping
Ordering office supplies, business supplies i.e. business cards, posters, and other supplies.
Manage paid reconciliations i.e. attaching receipts to recons for filing.
Assist in prepping for events as needed.
Assist in revising online forms.
Housing tracking and forms filing.
Assist with ADOT and Fleet Management.
General staff support for above described departments as assigned.
Be able to maintain confidentiality for filing and other confidential information.
Knowledge or Experience:
Be familiar with filing practices including both alphabetical and numerical.
Be familiar with common office machinery.
Be familiar with Microsoft Office and be able to learn other computer software.
Have attention to detail and organizational skills.
Must be proficient in Microsoft Excel and knowing QuickBooks would be a plus.
Minimum Qualifications / Education / Certifications:
A High School Diploma or GED.
A valid Arizona Driver’s License.
Pass a drug test
Clear a Background
Verified legal status to work in the United States.
