Job description
gutter Helmet has been a proven gutter protection system sold in North America for over 40 years. See gutterhelmetnaz.com
Sales and Construction office. In bound calls for estimates. Gutter Helmet NAZ advertises on TV, Radio, Newspapers and thousands of in home mailings. Setting up estimates is the drive of this position. Approximately 5-30 estimates per week. We use various computer programs, QuickBooks and google drive to track sales and production.
Our customers are primarily seniors - your ability to comfortably and graciously communicate with customers on the phone is VITAL! You must have the ability to communicate effectively with the customers.
Also, you will be providing Executive Assistance to the owner - maintaining emails, phone calls and appointments. You will be the communication hub of our team - documenting and communicating everything that occurs.
Previous experience as a Front office manager or Office administrator required. A successful Office manager should have experience with a variety of office software (Microsoft Excel and Google Drive) and be able to excel at administrative duties.
Responsibilities
Schedule phone appointments according to a scripted conversation
Communicate with the owners throughout the day
Prepare daily report
File and organize documents
Performing basic bookkeeping tasks through Quickbooks
Process customer payments
Process independent contractor payments
Track and arrange vendor payments
Opening, sorting and distributing incoming emails - prioritize and communicate with owner
Assist owner to meet deadlines
Skills
Proven experience as an Office manager, Front office manager or Administrative assistant (construction / contractor office preferred but, not required)
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office and Google Drive
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
High School degree; additional experience as an Administrative /Executive assistant
www.gutterhelmetnaz.com
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Benefits:
Paid time off
Schedule:
Monday to Friday
No nights
No weekends
Ability to commute/relocate:
Prescott, AZ 86323: Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office: 1 year (Preferred)
Administrative experience: 1 year (Preferred)
Work Location: In person
