Description We are searching for an Executive Assistant to join our team in Tucson, Arizona. This role offers a contract to hire employment opportunity, where the successful candidate will primarily be tasked with providing comprehensive administrative and executive support. As an Executive Assistant, your focus will be on facilitating efficient operations within our organization, which includes managing multiple calendars, coordinating travel arrangements, and providing exceptional customer service.Responsibilities: Oversee the scheduling of multiple calendars to ensure optimal organization and time management. Coordinate travel arrangements, ensuring all logistics are handled efficiently. Handle administrative arrangements for visitors and conferences, ensuring smooth operations and positive experiences. Manage office organization and maintain an efficient filing system. Process incoming correspondence and tasks, ensuring timely distribution and follow-up. Collaborate on and prepare PowerPoint presentations, liaising with multiple users. Assist with regulatory submissions and requirements, providing meticulous attention to detail. Draft and compose correspondence, maintain files and records, interpret and apply regulations. Plan appointments and events, ensuring optimal scheduling and organization. Compile and compute data, creating reports for presentation to management, and format special reports and presentations. Initiate and draft correspondence, collect and prepare information for use in meetings, and record meeting minutes to maintain an accurate record of decisions. Adhere to HIPAA compliance by protecting the confidentiality and privacy of healthcare information and the security of electronic health care transactions. Leverage excellent computer proficiency and typing accuracy, including proficiency in Microsoft Word, Excel, and PowerPoint. Demonstrate strong ethics and ability to maintain confidentiality. Show good attention to detail and the ability to deal effectively with distractions. Prove reliability in achieving results within expected time periods. Commit highly to workplace safety. Requirements Proficiency in ADP - Financial Services Proficient in using Cisco Webex Meetings for virtual collaborations Familiarity with Concur for travel and expense management Experience with CRM (Customer Relationship Management) for maintaining customer relationships and managing data Knowledge of Kronos Timekeeping System for efficient time tracking Experience with 'About Time' software for project management Skilled in Calendar Management to organize and schedule meetings Excellent Communication skills for internal and external correspondence Ability to manage and organize Conference Calls Strong skills in professional Correspondence Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
