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It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.Job Function:The Purchasing Card (Pcard) Administrator is responsible for the daily management, administration, customer support, improvement, enforcement, and organizational effectiveness of the Pcard program.Pcard Responsibilities:
Subject matter expert of the pcard program and primary point of contact to the cardholder/authorized user and bank issuing group.
Program Customer Support
Responsible for reviewing applications, opening, monitoring and closing/deactivating of all pcards.
Provides customer support to all cardholders/authorized users and escalates issues when appropriate.
Evaluates and improves the customer service delivery of the program including, but not limited to, initial application, education and training, administration, and enforcement.
Record Maintenance:
Maintains accurate and up-to-date cardholder/authorized users list.
Maintains accurate and up-to-date GL (general ledger) codes and DOAs (delegation of authority) within the bank’s system.
Monitors and maintains systematic blocking of MCCs (merchant category code) in compliance with pcard policy.
Works with bank group to ensure bank’s online system always contains accurate and up-to-date company and cardholder/authorized user information .
Policies and Procedures:
Ensures cardholders/authorized users understand and comply with the pcard policy.
Assist with policy and program training to all new cardholders/authorized users.
Assist with quarterly policy and program training for existing cardholders/authorized users and management.
Establish metrics to gauge program effectiveness and control gaps and identify improvements (ie. policy revisions, technology enhancements/solutions, etc.)
Pcard Administration:
Reconcile pcard statements to ERP system accounts monthly.
Review bank’s monthly invoice, prepare for payment, and submit to AP (accounts payable) for payment.
Ensure pcard accounts are paid in accordance with the contract terms with the bank.
Ensure data transfers between ERP system and bank’s system are functioning properly and escalate issue to IT.
Perform dispute resolutions for charge discrepancies not resolved by cardholders/authorized users.
Monitor and evaluate monthly transactions to ensure policy compliance and report violations to cardholders/authorized users managers.
Perform monthly pcard audit to detect noncompliance, misuse and fraud.
Provide routine monthly card activity reporting and ad hoc reporting as needed.
Analyze and troubleshoot monthly pcard spend liabilities and recommend adjustments as needed.
Performs ad hoc account reconciliations, statement audits, internal controls testing, and other duties as needed.
Retains supporting documents in accordance with company policy and U.S. government regulations.
Performs other Purchasing job-related duties as assigned by the Accounting Manager.
Education:
Required: Bachelor's degree required OR 3+ years equivalent work experience administrating pcard program
Preferred: Certified Purchasing Card Professional (CPCP) designation by the Purchasing Card Professional Certification Council (PCPCC) and National Association of Purchasing Card Professionals (NAPCP)
Experience:
Required: Minimum of 5 years’ experience in an office environment.
Preferred: 3+ years’ experience in Pcard administration, accounts payable, finance, or purchasing/supply chain management.
Equal Employment Opportunity Information: Simmons First National Corporation and its subsidiaries are committed to a policy of equal employment with respect to a person's race, color, religion, sex, ancestry, sexual orientation, gender identity, national origin, covered veterans, military status, physical or mental disability or any other legally protected classifications. Simmons First National Corporation and its subsidiaries are committed to Affirmative Action Programs consisting of results-oriented procedures to ensure equal employment opportunities. These programs require positive action in lieu of neutral non-discrimination and merit hiring/performance policies.Since 1903, Simmons Bank has been dedicated to helping people and businesses realize their financial dreams. Simmons is the subsidiary bank for Simmons First National Corporation (NASDAQ: SFNC), a publicly traded bank holding company headquartered in Pine Bluff, Arkansas. After merging with First Texas BHC, Inc., parent company of Southwest Bank, and Southwest Bancorp, Inc., parent company of Bank SNB, Simmons First National Corporation has grown steadily to more than $14 billion in assets along with 2,700 associates located in Arkansas, Colorado, Kansas, Missouri, Oklahoma, Tennessee and Texas. We’re growing! In fact, Fortune magazine recently listed Simmons as the 62nd fastest growing company in the U.S. Our growth has led to some amazing career opportunities. There’s never been a better time to join our team – a team dedicated to working together, high integrity, passion for all we do, and a commitment to high performance and personal and professional growth. If these cornerstones of company culture appeal to you, let’s talk!
