Administrative Assistant

Administrative Assistant

01 Nov 2022
California, Lajolla, 92037 Lajolla USA

Administrative Assistant

Laboratory Administrative CoordinatorPOSITION SUMMARY:Kelly Scientific is looking to hire a motivated individual to fulfill an administrative role with a scientific research facility. To varying degrees, Administrative Professionals under Research & Academic Affairs perform administrative support activities for multiple supervisors, typically Principal Investigators, as well as for members of their laboratories. A Laboratory Administrative Coordinator is an integral part of the research team. This role will require knowledge, interaction, and communication with each division.RESPONSIBILITIES & DUTIES:Provide any necessary administrative support

Manage calendar and appointments for Primary Investigator (PI). Maintain busy calendar for PI, organize tele/video conferences and meetings between multiple locations, time zones and/or groups.

Lab Support. Work with various offices on campus, such as: preparation and submission of purchase orders for lab ordering with Procurement, Payroll department and completion of time sheets, working with IT services/Telecom for network and audio-visual needs, working with Facilities and Resources for repairs, installations, engineering needs, and scheduling with Environmental Health and Safety for lab member training and bio safety.

Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:High school diploma or equivalent (GED).

Minimum three years directly related experience as an administrative assistant in an environment such as medical, research, educational or legal where duties included preparing detailed and specific forms (i.e. grants, contracts, legal documents)

Team player - ability to work with others of diverse backgrounds, as well as willing to step in and offer assistance without prompting

Willingness to learn - adaptable and capable of learning new skills.

Adept in use of technology - familiar with Microsoft Office software, such as Excel, Word, PowerPoint, Outlook, as well as Adobe products.

Financial/Accounting skills - ability to understand and make purchasing and hiring decisions based on financial reports.

Strong verbal and written communication skills - handling incoming correspondence in a timely and professional manner, with a friendly and positive attitude.

Organization - strong organization skills needed to keep yourself, as well as the lab(s) organized. This includes coordinating group schedules, events, and files in addition to the PI and/or lab members documents.

Time management - excellent time management is crucial and, as the main resource for your team, you need to accurately plan your tasks and the time they will take.

Strategic planning - must be able to prioritize your tasks in order of importance or plan out processes for the entire office to follow.

Resourcefulness - be resourceful in getting tasks done, through multi-tasking and creative thinking skills.

Detail oriented - handle communications effectively with thought toward outcome and process, to ensure that your work is accurate and trustworthy.

Anticipating the need of others - the ability to anticipate needs and complete important tasks without necessitating reminders. Taking the initiative to support the PI and their lab members and/or provide constructive criticism when needed.

Must be vaccinated for COVID-19

Pay Rate: $25+/hourQualified candidates apply today!Why Kelly ® ?Kelly® Science & Clinical is your connection to premier scientific and clinical companies looking to hire talented people just like you. Every day, we match science professionals with dream jobs that fit their skills and interests—it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background/education in science, so we know a thing or two about the science market and how to get you noticed.About Kelly ®At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)

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