Executive Assistant

We’re looking for a self-starter with a calm, steady presence who anticipates needs before they’re voiced, follows up persistently (and professionally) when answers are slow to come, and never lets a deadline slip.If you thrive under pressure, take initiative without being asked, and can keep a direct, demanding leader on track without taking it personally, you’ll be an indispensable part of this team. You’ll have real visibility, real responsibility, and a direct line to the decision-maker.What You’ll Do:Own the inbox: Manage and respond to emails on the President’s behalf, prioritizing what matters and keeping things moving without waiting for directionKeep the calendar under control: Schedule meetings, appointments, and travel, proactively adjusting as priorities shiftBe the gatekeeper: Provide phone support, screening and directing calls with professionalism and good judgmentDrive follow-through: Track open items, chase down approvals and decisions, and make sure nothing falls through the cracksSupport the sales effort: Join sales calls to take notes, send timely follow-ups, and schedule client meetingsKeep the CRM sharp: Lead projects to update and maintain customer records in the CRMRun weekly marketing outreach: Send marketing emails to clients every week, on time and on brandCreate polished deliverables: Prepare reports, presentations, and business documents, often on short noticeProtect sensitive information: Handle confidential matters with complete discretionJump in wherever needed: Take on additional administrative duties as the business requires